Subgrants Officer

Subgrants Officer – Full time

Please Note: This position is under a recently awarded program by USAID and will start as soon as possible.

• The applicant must be a resident of Ramallah and Al-Bireh Governorate
• Location: Ramallah

Application Deadline: We are reviewing all applications on a rolling basis until a final candidate is selected. Please apply by March 21, 2024 for consideration. However, we encourage candidates to apply immediately if interested. 

Overview:

National Democratic Institute - NDI is a non-profit, non-partisan, non-governmental organization that works in partnership around the world to strengthen and safeguard democratic institutions, processes, norms and values to secure a better quality of life for all. NDI envisions a world where democracy and freedom prevail, with dignity for all.

NDI has been present in the Palestinian Territories since 1994, working with Palestinian political parties, civil society organizations, activists, universities, and youth on a variety of issues including advocacy campaigns, message development, political outreach, and the inclusion of women and youth in the political process and decision-making.

NDI West Bank & Gaza is seeking a full-time Subgrants Officer to work closely with the Program, Finance, and Administrative teams, under the supervision of the Financial & Administrative Manager. The position will be based in Ramallah.

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Responsibilities:

• Assist subgrantees (potential and existing) with budget preparation, modification requests, and use of budget monitoring tools, including providing training and coaching
• Monitor beneficiary expenditures and reconcile with approved budgets, in addition to reporting to NDI’s programmatic teams as well as NDI’s headquarters
• Monitor subgrantees as to the accuracy of financial information and safeguards to eliminate fraud
• Routinely monitor financial reports for unusual activities, transactions, and investigate anomalies or unusual transactions
• Review monthly financial reports and supporting documents of beneficiaries to ensure compliance
• Maintain direct contact with NDI subgrantees to avoid irregularities or problems related to financial related programs
• Visit NDI beneficiary offices frequently to provide face to face support for financial matters and compliance, review key transactions.
• Provide guidelines to partners during USAID Mandatory Audits
• Perform other related duties as assigned by the Senior Resident Director and the Financial & Administrative Manager

Qualifications/Person Specification:

• Bachelor's degree in public administration, business administration, finance, accounting, or similar field 
• 3-5 years office experience in managing grants, sub-grants, and/or similar financial work related to beneficiary management and funding management; USAID grant experience a plus
• Proven writing skills that enable the development of clear and accurate reports and documents
• Ability to work independently and in a team
• Excellent communication skills, organizational abilities, and attention to detail
• Proficiency with Google Suite and Microsoft Office (Word, Excel)
• Comfort learning and working with new software/databases
• Knowledge of OMB 2 CFR 200, Subpart E-Cost Principles (former A-122) preferred
• Experience with the USAID specific audits preferred
• Fluency in Arabic and English (an understanding of Hebrew a plus).
• Ability to freely work and travel to throughout the West Bank required. Ability to work and travel to Jerusalem (and potentially Gaza, should conditions allow) preferred, but not required.

Thanks for your interest in working with NDI. Interested candidates should send CVs and cover letters to

[email protected]

no later than March 21, 2024.

NDI will contact only those candidates who have been selected to move forward with the hiring process. NDI will not respond to queries on a candidate’s status nor consider applicants not submitting documents to the above address.

NDI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, national origin, or disability.