Supply Chain Officer

MSF Spain is looking for a skilled Supply Chain Officer in Jerusalem (with a frequent trip to West Bank) to help us provide quality service to our beneficiaries. This position is a great opportunity for you to gain experience in the humanitarian sector and develop your skills. You will also be an important member of our team focusing on medical and mental health assistance to population.

You will be working in our Jerusalem Office and also you will be helping our team members in organizing and supervising the daily supply chain activities and the teams associated, in the coordination or project level, according to MSF protocols and standards in order to ensure the optimal running of the mission

We expect you to share our humanitarian values to offer assistance to people based on need and irrespective of race, religion, gender or political affiliation. In MSF we treat our beneficiaries with dignity, and with respect for their cultural and religious beliefs.

SUPPLY CHAIN OFFICER

Location: Jerusalem

JOB PROFILE

Main tasks

• Performing the day to day activities ensuring an efficient running of the administration processes of the supply activities following the supply procedures according to MSF standards and protocols. The activities can include one or more of the following areas:
• Order Processing: Performing the day to day order processing activities in a particular supply office (coordination or project level)
• Purchasing: Performing the day to day purchasing activities in a particular supply office (coordination or project level)
• Transport and Customs: Performing the day to day  procedures and administrative processes for  the clearance and transportation of goods  in a particular supply office (coordination or project level)  ensuring an efficient shipment of goods
• Performing and coordinating administrative procedures related to his/her supply activity(ies), verifying the compliance to MSF procedures, standards and protocols
• Ensuring that all necessary tools and management procedures are followed to avoid stock ruptures, losses and excess stocks in the mission
• Performing delegated tasks according to his / her activity(ies) and as specified in his/her job description
• The Capital supply team is composed byt the Supply Officer and a Interancional Supply Manager.
• Support the field 2 projetcs in Hebron and Gaza regading supply procedures, management and follow up.
• Ensure the importations procedure from iternational medical and logistic ordering (MSF supply in europe) managing the ordering on line interface.
• Ensure the needed documentation for importing and follow the importation with the broker agent in Tel Aviv.
• Manage the transport or the arrived order to the project (truck and car transport).
• Ensure the Jerusalem supply porocedures are managed following the MSF standards (IR, CBA, quotations..)
• Ensure the supply documents filling (soft and hard copies).
• Manage the supply program Logistics 7 at capital level. (ordering, purchasing, reception, stocks..)
• Ensure the follow up and reneval of the supply contrats. (Stationery, water, hygienic products, fuel…).
• Ensure the Jerusalem office stock management (stationery and hygienic products). (Stocks cards, regular stocks controls, stocks updated in Logistics 7..).
• Ensure the realtionship with suppliers and propose new ones.
• Helps in the writing and implementation of the Mission supply guidelines.             

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Conditions

We require all applicants to write a cover letter containing an introduction of yourself, explaining why you are applying for the position, and explaining why you think you are suitable for the position. Failure of submitting this letter would make the application invalid and the application would not be considered.

All documents of application must be in English.

Please submit your CV and a cover letter including aforementioned instructions in English https://forms.gle/gTSF5UqW49FhTUSX8

The deadline for application is 09/12/2023.

Only short-listed candidates will be contacted for technical test and interview.

All the steps of the recruitment will be done in ENGLISH.

In order to submit your application via Google Forms, you shall have a GMAIL account. If you do not have one, you shall create a GMAIL Account.