Supply Chain & Operation Officer

JOB DESCRIPTION

 Title Supply Chain and Operations Officer

Location oPt Gaza  

Travel As needed to RI, Partner facilities and program areas

Job Family and Level

 Professional Family

Pre hire checks This role is classified as requiring enhanced pre-employment checks due diligence

 Scope Keep all sections below if not applicable, confirm None. Do not delete the fields. 

Department: Supply Chain and Operations

Reporting to:  Supply Chain and Operations Coordinator- Gaza

Direct reports: Drivers and cleaner.

Budget responsibility:  N/A

Relationship management: Gaza Area Director, Security, Finance, HR, Programs, suppliers, and/or any other parities mentioned or not related to the nature of the position

 Context

 About Relief International

 Relief International (RI) partners with communities impacted by conflict, climate change, and disaster to save lives, build greater resilience and promote long-term health and well-being.

Currently, RI is active in 14 countries around the world, including some of the most fragile: Afghanistan, Iran, Iraq, Jordan, Lebanon, Myanmar, Pakistan, Philippines, South Sudan, Sudan, Syria, Turkey, and Yemen.

Relief International includes the four corporate members of the RI Alliance: Relief International Inc., Relief International-UK, Relief International-France and Relief International-Europe Under our alliance agreement, we operate with a single, shared management structure.

 About our Country Program

Relief International was operational in OPT starting in 2007, and after entering hibernation period in 2017, has recently reactivated its operations at the end of 2023. Relief International is currently building its response to the current and evolving situation in both Gaza and the West Bank through both a direct implementation and partnership approach. Relief International’s programming in OPT follows Relief International’s global strategy with Health as a central focus with components linked to our work in Health through the sectors of WASH, Protection, Education and Livelihoods. The context in OPT is extremely dynamic and requires focus on nexus programming that brings together both humanitarian service delivery combined with systems strengthening and longer-term programming

 Job Profile

The Supply Chain and Operations Officer is a vital support role, ensuring the smooth functioning of Relief International's operations in oPt – Gaza

Your role will be to follow up and manage a variety of operational tasks, including procurement, journey and fleet management, office supplies, facilities, utilities, assets, and stock. You will also support RI projects in oPt by ensuring compliance with procurement policies and donor regulations.

4. Key responsibilities

 Accountability and Complexity

• Solves problems in straightforward situations; analyses possible solutions using technical experience and judgment and precedents.

Tasks & Responsibilities

Logistics and procurement

• Conduct and assist local procurement requests received from teams in the office.
• Maintain an updated vendor list and ensure proper archiving of documents.

Warehouse and Stock Management

• Support in monitoring project & office stock levels and advice on appropriate stocking and replenishment to meet project demands.
• Coordinate with the program team and RI Partners for stock reconciliation and quality control through field visits and verification.
• Ensure warehouse and stocks are secure, well managed, and documented. Improve and ensure the accuracy of reporting and tracking databases.
• Oversee routine physical stock counts, document discrepancies and report losses to Country Management.
• Ensure receipt and reconciliation are done for all stocks which have been transferred from RI to other RI locations or Partner sites

Assets

• Ensure that the Gaza asset register is properly maintained; and all office and program assets are logged.
• For all assets, maintain the tracking system and ensure all assets are issued with a unique RI asset number, ID tag, and are tracked.
• Work closely with IT/HR & security for the onboarding of new staff both national and international by ensuring that all assets are ready prior to start date.

Transportation & Fleet

• Ensure management of vehicle fleets is in line with RI standards, and ensure that appropriate allocation and safe use of vehicles is achieved throughout the program.
• Coordinate transport needs for team members and work with the security team for journey management.
• Ensure weekly vehicle log books are kept update by drivers and staff.
• Consolidate the vehicle log books and share with the country office.
• In tandem with the security department ensure that drivers are briefed and familiar with routes that staff travel on.
• In coordination with the security department ensure drivers are appropriately trained.
• Ensure that all vehicles have recommended safety equipment carried at all times and drivers are trained and tested on its use.

Behavior and conduct

• Ensures that behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies
• Acts with integrity and holds themselves accountable for being respectful, inclusive and professional
• Reports any concerns

Management and leadership

• Ensure the highest standards of behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies
• Be a model for ethical conduct standards for other team members
• Embrace diversity, and model inclusive and equitable behaviour.
• Ensure own actions and the actions of the teams’ members they manage do not adversely impact the safety of the RI team and the vulnerable communities we serve
• Ensure donors, partners and communities are aware of RI conduct and reporting mechanisms
• Ensure safeguarding is embedded in all the work we do
• Be responsible for ensuring a culture and systems in place for reporting
• Report any concerns

RI Values

Guided by the humanitarian principles of humanity, neutrality, impartiality, and independence, as well as “Do No Harm,” Relief International Values:

• Integrity
• Adaptability
• Collaboration
• Inclusivity
• Sustainability

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Essential criteria

• 3-5 years of relevant work experience in NGO supply chain department.
• Excellent analytical, organizational, managerial and communication skills.
• Excellent interpersonal skills: including patience, diplomacy, willingness to listen and respect for colleagues and partners.
• Excellent time management skills and resourcefulness with strong attention to details.
• High level of creativity and coordination.
• Fluency in Arabic and English is required.
• Information and computer literacy (MS Office package) and Oracle
• IT experience is a plus.

Please send your CV to [email protected] with Subject "Supply Chain & Operation Officer Gaza"

Closing date: 10 Aug 2024  Please apply immediately we will be reviewing applicants on a rolling basis, therefore we may withdraw the position from the jobs board before the closing date.

As a humanitarian organization, Relief International is committed to the safeguarding of all those we come into contact with through our work. We are committed to the core humanitarian principles regarding prevention of sexual exploitation and abuse. Relief International expects all st aff and volunteers to share this commitment and uphold the values and behaviors outlined in the Code of Conduct.