Transparency and Compliance Officer     

Position:                               Transparency and Compliance Officer                     

Contract duration:             6 months renewable

Location:                             Ramallah

Starting Date                      ASAP

I-Background on ACTED

ACTED is an international NGO registered in France. ACTED’s vocation is to support vulnerable populations affected by wars, natural disasters and/or economic and social crises, and to accompany them in building a better future. ACTED started its activities in the occupied Palestinian territory (oPt) in May 2007. ACTED is currently implementing projects covering multiple humanitarian / development sectors, funded by of a variety of international donors, which aim at protecting vulnerable households and strengthening civil society actors across the oPt. ACTED oPt offers a dynamic, rigorous and knowledge-orientated working environment.

“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH) and ensures that only those who share and demonstrate our values are recruited. All candidates will be subject to satisfactory references and screening checks in line with legal requirements. Any candidate offered a job will sign ACTED’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behaviour outlined in those documents.”

II-Country Profile

In the occupied Palestinian territory, ACTED is both committed to humanitarian assistance and long-term development. ACTED strives to strengthen the economic capacities of communities, consolidate civil society organisations, and provide emergency assistance to the most vulnerable, rural communities in the West Bank, East Jerusalem and Gaza. ACTED currently seeks a position of Transperancy and Compliance Officer to support the operations in Ramallah.

III-Position Profile

1. 1. Risk mitigation

1.1. Participate to the implementation of the approved national internal audit plan:

1. Audit Plan: participate to the implementation and the update of the country audit plan (including IP Due diligences)
2. Conduct country Internal audit missions: conduct country/area audit missions according to the Country Audit Plan and the ACTED internal audit methodology;
3. Conduct Implementing Partners due diligences, participate to the mitigation plan follow-up;
4. Suggest measures for mitigating such risks to the Country Risk and Compliance Manager, discuss the main findings and recommendations during the mission; draft an action plan (AUD-04B) to be discussed during the debriefing session;
5. Audit report: send the audit reports (AUD-04A) to the to the Country Risk and Compliance Manager for review before regional and/or HQ approval;
6. Ensure the recommendation follow-up and actively participate in their implementation.

1.2. Implementation of the ACTED standard guidelines and FLAT (Finance , Logistics , Administration and Compliance) System contribute to:

1. Control the monthly flow of documentation from the Areas and Partners to the Capital office; Review documentation compliance level on a random basis;
2. Support the Compliance Team in identifying the compliance issues by filling the compliance checklists (FLA 02);
3. The follow-up of the action plan (AUD 04B);
4. Draft the Monthly Compliance Report (FLA 04) and the Audit TITANIC and obtain the Country Risk and Compliance Manager review and approval and send it to HQ.

1.3. Provide support to mitigate the high risks identified

1. Provide technical support to the Finance, Logistics, Admin, Audit and Programme departments and participate to the action plan implementation to mitigate the risks identified in 1.1, 1.2 and 1.3 upon request of the Country Risk and Compliance Manager, the Country Director and/ or the HQ Audit, Legal and Transparency Director.

2. External audit: contribute to the external audit and the due diligences preparation and follow up

1. Participate to the preparation of external audits and due diligences in close collaboration with the HQ Audit Department, the Country Finance Manager and the Country Director;
2. Draft of the External Audit preparation (AUD-01) and update the Project, FLAT & External Audit Follow-up (AUD-00);
3. Contribute to train the implementing partners / country/area staff to the external audit preparation;
4. Contribute, in line with the Country Finance Manager in managing external audit preparation related to Implementing Partners expenses.
5. Contribute, in close relation with the Country Director and the Country Finance Manager, to facilitate and coordinate the audit, organize the kick off and close out meetings of each external audit;
6. Contribute to draft ACTED Management responses to the audit report, to be reviewed by the Country Risk and Compliance Manager and approved by Country Finance Manager and the Country Director first and then by the HQ Audit Department. Follow-up the reception of the signed audit report;
7. Contribute to ensure (i) the update of the External Audit Recommendations follow up (AUD-02) and (ii) the implementation of the recommendations from external audits;

3. Training sessions /lessons learn /best practices

3.1. Capacity building and Training

1. Provide practical training on specific areas of ACTED procedures;
2. Mentor Compliance assistants in the country.

3.2. Lessons learned

1. Contribute to proactive dissemination and use of knowledge gained through audit activities (internal and external audits) among international and national staff;

3.3. Process improvement

1. Reinforce current procedures and the quality of ACTED internal control, based on international best practices, donors' requirements and results of internal & external audits;
2. Upon request from the Country Risk and Compliance Manager or Audit Director, participate to the drafting of specific policies.

4. Transparency

1. Participate in minimizing risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures, ACTED Code of Conduct and ACTED Anti-Fraud Policy;
2. Upon request of the Country Risk and Compliance Manager, the Country Director and/or the Audit Director, participate in Fraud cases investigations;
3. Upon request of the Country Risk and Compliance Manager if any or the Country Director, update the Fraud Register (FRA-04)
4. Actively promote ACTED's anti-fraud and whistle blowing policy within all ACTED offices in country.

5. Internal Coordination

1. Ensure training and capacity building for the Compliance team members in order to increase the level of technical ability and skills within the department
2. Manage a Risk and Compliance Intern (if any) following up the work plans and day-to-day activities;
3. Mentor the Risk and Compliance Intern and National Compliance Officer with the aim of strengthening their technical capacity

Others

1. Provide regular and timely updates on progress and challenges to coordination and other team members;
2. Warn the Country Director and HQ in case some major problems arise with a potential financial or reputational impact on the mission.
3. Perform any other related activities as assigned by immediate supervisor

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IV-Qualifications:

• Bachelor’s degree in Accounting , Finance or any related field.
• At least 4 years of relevant experience in similar position from respectable INGOs, other non-profit organizations or private sector.
• Experience in Finance, Logistics, Administration, Compliance
• Knowledge of key institutional donor rules and regulations
• Proven capabilities in leadership and management
• Excellent skills in written and spoken English
• Strong negotiation and interpersonal skills
• Flexibility in cultural and organizational terms
• Ability to work well and under pressure
• Computer skills, especially on Microsoft (word , excel , etc.)

IV-Submission of applications:

Interested candidates are invited to apply by clicking on the below link later than October 23rd, 2024 to: 

Apply Online

The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. 

Only shortlisted candidates will be contacted for an interview. No telephone inquiries will be received.

“Due to the emergency situation and the need for the position , this job might be filled before the end of the vacancy announcement”