UN Women Programme Assistant

Job ID/Title :UN Women Programme Assistant
Brand :UNWOMEN
Application Deadline :15-Mar-13
Duty Station :Jerusalem
Type of Contract :Service Contract
Languages Required :Arabic, English,   
Duration of Initial Contract :     6 Months
Expected Duration of Assignment : One year

ملاحظة : التقدم لهذه الوظيفة يجب تعبئة النموذج الخاص بالمؤسسة ومن ثم التقدم للذي من خلال الموقع الالكتروني الخاص بالمؤسسة

نموذج طلب التوظيف

تقدم للوظيفة الان

Background:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

UN Women plays an innovative and catalytic role in Palestine since its inception in 1997. UN Women focuses its activities on one overarching goal, namely to support the implementation at the national level of existing international commitments to advance gender equality in line with the national priorities. In support of this goal, and thoroughly taking into consideration the specificities of the oPt context, UN Women concentrates its efforts and interventions toward the realisation of following strategic goals: Engendering governance, peace and security; Supporting women's economic security and rights; and Promoting women’s rights and protection against violence.

In response to calls from gender equality advocates for increased accountability for implementation of gender equality commitments in economic policies and financing decisions related to aid and domestic resources, UN Women will be implementing the programme Increasing Accountability in Financing for Gender Equality (2012-2015) funded by the European Union and the Spanish cooperation.
The programme aims at increasing the volume and effective use of aid and domestic resources to implement national commitments to gender equality and women's empowerment. It will be implemented in 15 countries  in close partnership with the European Commission (EC), International Training Center/International LabourOrganization building on the results of collaboration in the area of gender responsive budgeting and aid effectiveness carried out over the past years.
The programme in the occupied Palestinian territory is twofold: (1) to achieve Gender Responsive Planning, Programming and Budgeting within the Palestinian Authority (PA) in such a way that Palestinian women and men benefit more equally from national public policies, and related aid and domestic resources, and (2) to enhance effectiveness of aid resources in relation to the advancement of national Gender Equality /Women Empowerment priorities through building capacity for mainstreaming gender equality within aid coordination management and structures, and stepping up accountability for implementation of funding modalities used by donors.
The Programme will focus on: a) donor performance with regard to gender equality and women’s empowerment content, including donor allocations and expenditures; b) development and implementation of a set of indicators to measure progress of the 5 principles of the Paris Declaration as a means to promote gender equality within the PA and donor key stakeholders in aid coordination, as well as with Local Aid Coordination Structure (LACS) staff; c) engagement in the national Public Finance Management system with regard to its responsiveness to gender equality; d) building capacities and resources of key institutions within the PA and CSO, as well as gender advocates and donors in gender responsive planning, budgeting and aid effectiveness; and, e) mainstreaming gender equality and women´s rights in aid coordination structure with regard to gender equality and women’s empowerment.
The specific programme objectives are:

1-To strengthen national action plans for gender equality so that they have defined targets, financing and implementation arrangements line with national planning and budgeting processes.
2-To strengthen capacity and accountability of national governments to implement gender equality commitments and address women’s priorities in national planning, budgeting systems and programming.
3-To strengthen capacity and accountability of donors and stakeholders in aid coordination mechanisms to achieve commitments towards gender equality in stable and fragile countries.

Globally, the programme will also support the effective engagement of feminist economists and gender equality advocates’ in contributing to stronger policy coherence on gender equality in economic and development policy for a and facilitate learning and south-south exchange.

The Programme Assistant will provide admin support for the Financing for Gender Equalityprogramme, gender mainstreaming initiatives, as well as for CORE – funded activities and projects
 
Description of Responsibilities:
Provide administrative support including issuance  of contracts, recording expenses, preparation of payment requests, and other related financial process in accordance to the applicable financial and procurement systems etc…
-Assist in ensuring efficient and timely implementation of the programme activities
-Maintain programme filing and ensure its adherence to UN Women regulations.
-Assist in preparation of projects progress reports.
-Assist in the development of project work plans ( including procurement and financial plan).
-Provide support for Monitoring project budget in terms of expenditures according to he work plan
-Establish and maintain the project follow- up system, for actions and deadlines
-Arranging programs for in-coming and outgoing official missions.
-Participate and assist in organizing workshops and activities related to the program as requested.
-Assist in programme formulation and reporting.
-liaising and following up with programme partners (women’s organizations, government organizations, donors and local NGO’s and consultants in submitting progress reports and agreed deliverables and
-Provide admin and logistical support to Programme Manager  .
-Arrange for meetings with partners and draft minutes of meetings as requested.
-Review and collect information on recent reports on Palestinian women and other related issues released from different UN agencies and other partners.
-Reporting to the Program management and steering committee of the programme on the programme implementation and offering advice when necessary.
-Keeping up to date with the latest advancement in the field of information and knowledge sharing.
-Organizing regular project-site visits in order to monitor and evaluate flow of activities on the ground.
-Performing others duties requested by supervisor as need arises.
-Arrange and coordinate appointments, meetings and missions for both Head of Office and the Programme Management.
-Assist the programme Management in preparing relevant documentation for contracting and payments;
-Liaise and follow up with vendors/ suppliers for any matter related to contractual commitments and conditions; including quality of services provided.
-Create requisitions in Atlas for goods and services.
-As required, type, compile data, draft, and translate routine and official correspondence, presentations, various documents and reports,;
-Prepare correspondence and translation in English and Arabic, as requested;
-Participate in any trainings for the Gender Mainstreaming and gender Equality.
-Perform other duties as assigned.  

Core values and Guiding principles:
Integrity:
Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:
Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.
              
Cultural sensitivity and valuing diversity:
Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Competencies :
Ethics and Values: Demonstrate  and safeguard ethics and integrity

-Organizational Awareness: Demonstrate corporate knowledge and sound judgment
-Development and Innovation: Take charge of self-development and take initiative
-Work in teams: Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
-Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication
-Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others
-Conflict Management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.
-Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge
-Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making

Functional Competencies:

Knowledge Management and Learning
-Ability to share knowledge and experience
-Actively works towards continuing personal learning and development in one or more practice areas

Development and Operational Effectiveness
-Ability to perform a wide range of varied, inter-related administrative services
-Ability to interpret and analyze data and resolve operational problems, propose solutions
-Ability to work with minimum supervision, and to plan and organize work
-Ability to supervise and train support staff
-Ability to provide inputs to business process re-engineering and development and implementation of new systems

Leadership and Self-Management
-Ability to focus on result for the client and responds positively to feedback
-Ability to organizes and prioritize work schedule to meet client needs and deadlines
-Ability to approaches work with energy and a positive, constructive attitude
-Ability to remains calm, in control and good humored even underpressure
 
Skills
-Flexible to deal with a wide spectrum of tasks the job entails
-Able to exercise sound judgment and discretion
-Reliable and well-organized
-Good communicator
-Able to work in an international environment
-Able to work under pressure and to timely deliver

Qualifications :
Secondary Education with specialized certification in administration, accounting or Finance.  University Degree in Finance, Business or Public Administration desirable, but it is not a requirement. 

Experience:
-2-3 years of relevant professional experience
-Excellent command of written and spoken English and Arabic
-Proven computing skills (word processing, spreadsheets, database, internet applications)
-Very good organizational skills
-Previous experience in the UN system is considered an asset.

Language Requirements:
-Very good communication and writing skills and fluency in English and Arabic (comprehension, written, and spoken).

Please send your updated P11 form, cover letter and CV through jobs.undp.ps as per deadline indicated, specifying:Programme assistant.

UNDP/PAPP is an equal opportunity employer: applications from both internal and external men and women will be considered equally”
UNDP actively supports the Convention on the Rights of Persons with Disabilities adopted by the United Nations General Assembly
 
Important message to all applicants!
-Please be aware that the UNDP/PAPP will review your application only if you have uploaded Personal History Form (P.11) to your application. Please download the form from the following link: http://jobs.undp.ps.
-You will get the opportunity to upload the P-11 at when you apply for the position.
-Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applications that are under consideration will be contacted.
-For more detailed information about UNDP/PAPP please visit our website at www.undp.ps.

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