UNDP/Procurement Assistant

• Provision of inputs to preparation of procurement plans
• Support to organisation throughout the procurement process, including preparation of bidding documents, receipt of quotations and tenders and participation in the evaluation
• Preparation of purchase orders and contracts
• Management of purchase orders including timely dispatch and corrective actions as required
• Provision of information for preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other agencies
• Creation of vendor profiles in Atlas
• Design and management of procurement filing system – paper based and electronic versions
• Development and management of the rosters of suppliers
• Management of procurement related databases
• Synthesis of lessons learned and best practices in Procurement

• Demonstrates integrity by modelling the UN’s values and ethical standards
• Promotes the vision, mission, and strategic goals of UNDP
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Treats all people fairly without favouritism

• Shares knowledge sharing and experience
• Actively works towards continuing personal learning and development in procurement, acts on learning plan and applies newly acquired skills
  

• Ability to provide perform a variety of standard tasks related to contract, asset and procurement management, including screening, collecting and preparation of documentation, data processing, bid evaluation, filing, provision of information and control of assets
• Good knowledge of financial rules and regulations
• Strong IT skills  
• Ability to provide input to business processes re-engineering, implementation of new systems

• Focuses on result for the client and responds to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humoured even under pressure

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