UNICEF | Supply Assistant

VACANCY ACCOUNCEMENT

UNICEF Palestine is looking for interested candidates to apply to the undermentioned position in its Jerusalem office. If you are a committed, creative professional and are passionate about making a lasting difference for children, the world’s leading children’s rights organization would like to hear from you.

Supply Assistant

Vacancy no:    HR/VN/2015/23 
Duty Station:    Jerusalem, Palestine      
Type of Contract: Temporary Appointment   
Duration:  364 Days               
Closing Date: 16 October 2015

For 60 years, UNICEF has been working on the ground in 190 countries and territories to promote children’s survival, protection and development.  The world’s largest provider of vaccines for developing countries, UNICEF supports health and nutrition, good water and sanitation, quality basic education for all boys and girls and the protection of children from violence, exploitation and AIDS.  UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Purpose of the Position

Under the direct supervision of the Supply & Logistics Officer, Jerusalem assists in the procurement of goods and services, in support of the USAID funded WASH project in Gaza.

Key Expected Results

Rapid and relevant responses and assistance provided to evolving supply needs and situations, including emergencies, with a priority on achieving value for money.

-Analyzes supply requests and compiles lists of local sources of procurement, contacts local vendors for price quotations, prepares summary of bids including tabulation of information on price and conditions of offer.
-Drafts solicitation documents for procurement of goods and services
-Ensures orderly and updated system of procurement files for easy access and retrieval
 
Integrity, standards and accountability monitored, administered and maintained by implementing sound, accurate supply and logistics management systems, procedures, documentation and accurate reporting.

-Assist in maintaining up to date supply tracking system to ensure proper follow up for all supplies under assigned projects. Maintain Supply Sales Order monitoring and tracking database.
-Carryout pre-delivery and after delivery inspections of orders. Ensure signature of goods by implementing partners and completion of transaction of hand over in Vision.
-Follow up with suppliers on the timely delivery of goods and coordinate delivery to the end recipients for the assigned Sales Orders.

Effective collaboration and partnership in supply with internal and external counterparts developed and maintained through better coordination, communication and networking.
 
-Liaise with Programme staff to ensure draft sales orders are authorized in time
-Coordinates meetings of the Tender Committee to ensure timely bid openings
-Collaborate with Programme sections on needs and consolidate requirements.
-Networking with CO Supply/Logistics staff to ensure efficient exchange of information
  
Knowledgeable delivery of quality services contributing to achievement of work objectives.

-Follow up in all procurement issues for assigned Sales Orders starting from receiving evaluations sheets to certification of supply invoices.
-Compile needs of the USAID funded WASH project in Gaza and assist on follow up actions.  
Participate in end-user monitoring and tracking of programme supplies to implementing partners.

Qualifications of successful candidate

Education
Secondary school education. University level courses in Supply and Procurement, business administration, Accounting or Management information systems MIS is desirable

Work Experience
3 years of progressively responsible clerical or administrative work, with specialized experience in supply/logistics in a variety of materials and services including on the job training in procurement and/or logistics procedures and systems.  Experience with computer databases, for the maintenance of supply and procurement chain operations. 

IT Skills – Computer literacy and the ability to effectively use standard office software tools and other office technology to create documentation, exchange and archive e-mail, and maintain electronic filing systems.

Office Management Skills – Four years of office support work experience, including, organizing and supervising the whole range of office support and administrative activities. Ability to work with minimum of supervision. Ability to extract and format data and to solve operational problems. Ability to organize own and others work, set priorities and meet deadlines. Ability to organize meetings and events. Ability to handle work quickly and accurately under time constraints

Language Proficiency
Fluency in English and local working language of the duty station Working knowledge (Level C) of one language of the Organization is required.
Competencies of Successful candidate

Core values

-Commitment
-Diversity and inclusion
-Integrity

Core Competencies

-Communication
-Drive for Results
-Working with People

Functional Competencies

-Commitment
-Drive for Results
-Embracing Diversity
-Integrity
-Self-Awareness and Self-Regulation
-Teamwork

General Conditions: Procedures and Logistics

-UNICEF's salary and benefits are based on the United Nations Common System for national staff;
-If you have experience in working in a similar capacity and want to make an active and lasting contribution to build a better world for children and match the profile outlined, send a detailed curriculum vitae in English AND a duly completed United Nations Personal History form (P11) together with an application letter addressed to the Chief of Operations, UNICEF State of Palestine.  The P11 form can be downloaded from our Web site http://www.unicef.org/opt
-Deadline for Receipt of Applications: 16 October 2015
-Applications should be submitted by e-mail through UNICEF State of Palestine vacancy generic account: Please quote vacancy notice number HR/VN/2015/23 Supply Assistant to:

Jobs.ps, Ltd. All Rights Reserved.