UNOPS Data Entry Clerk

Job ID/Title : UNOPS Data Entry Clerk (2 positions)
Brand:UNDP
Application Deadline :29-Sep-11
Duty Station :Ramallah
Duration of Initial Contract :One year with possibility of extension


Background:
The United Nations Office for Project Services Jerusalem Operations Centre (UNOPS JMOC) was established in East Jerusalem in late 2006. Amongst other things, UNOPS JMOC helps global and local partners, including ministries of the Palestinian Authority, design and implement projects that respond to the need of local people in the Occupied Palestinian Territory.
UNOPS JMOC is supporting the Canadian government with the implementation of two components of the Sharaka project, a 5-year program of assistance directed at strengthening the Office of Attorney General/Public Prosecution (OAG/PP) in order to enhance its contribution to the stability, prosperity and democratic development of the West Bank.  The first component is a procurement component, which will satisfy a substantial part of the operational objectives of the project by supplying concrete and tangible support to the PA through (i) retrofitting the new OAG headquarters building; (ii) furnishing and equipping PP district offices; (iii) equipping the OAG/PP offices with IT equipment; (iv) providing videoconferencing facilities for the OAG/PP; and (v) purchasing vehicles for use by the OAG/PP.  The second component is a technical legal assistance component, which will satisfy the structural, knowledge and capacity building objectives of the project by supplying assistance to the OAG/PP in the following areas: (i) supporting the creation of a Planning Unit within the OAG; (ii) strengthening the internal structure, organization, management and operational capacity of the OAG/PP; (iii) creating human rights and gender units; (iv) providing targeted training support; and (v) supporting Canada’s coordinating role for donor and implementing agency activities within the OAG.
The Canadian-funded Sharaka Project requires the services of two (2) data entry clerks to assist the Office of the Attorney General (OAG) in Ramallah and the Public Prosecution Service (PP) across the Palestinian Authority.  These clerks will support the OAG/PP in its effort to automate its case management system through the input of designated file information into electronic form.
These clerks will be embedded with the OAG for the duration of the contract and will provide services directly to the Attorney General and its staff. Management of the clerks will be provided by the United Nations Office for Project Services (UNOPS), in conjunction with the OAG and the Sharaka Project.  UNOPS will be responsible for remuneration and contract related matters. The Sharaka Project, headed by the Sharaka Field Director, will be the Project Authority and will be responsible for providing overall project-related direction to the firm in its support to the OAG.  The OAG, through Head of Administration, will act as the Technical Authority providing daily supervision and substantive guidance to the dedicated clerks on matters of internal OAG management, needs and priorities, and will facilitate the clerks’ integration with the OAG.
 
Description of Responsibilities:
Summary of key functions:
The clerk core duties will include, but are not limited to, assisting OAG management to:
-Collecting and entering data into an electronic computer according to instructions;
-Verify data entered into computer by checking printouts for errors and correcting as required;
-Monitoring the system for malfunctions; and
-Performing other related duties incidental to the work described herein.

 Impact of Results
-Successful completion of the tasks explained in the previous paragraph
-To have been an integral part of the successful delivery of data entry requirements on time. Completion of all data entry in accordance with the OAG office plan(s) and clients requirements.  To have displayed a professional, dependable attitude that has operated toward making and keeping customers and a cooperative and positive spirit in working with other team members.
 
Competencies :
-Ability to maintain confidentiality and discretion concerning case information;
-Detail oriented;
-Comfortable working with basic keyboarding and computer navigation;
-Ability to type accurately and fast under pressure
-Knowledge of word processing software and systems (i.e. Microsoft Office);
-Ability to multi-task and work in an environment where there may be frequent distractions;
-Previous experience in data entry is an asset;
-Ability to work in a team;
-Ability to work effectively under conditions of limited or dual supervision, high stress and rapidly changing situations and circumstances.

Qualifications :
Education:
-Completion of Secondary school education.  Post-secondary education, in Administration or other relevant discipline, is an advantage but not required.

Experience:
-One (1) or more years of experience in data entry is an asset;
-Knowledge of Palestinian justice sector, in particular prosecutions, is an advantage;
-Previous experience working in the public sector is an asset;
Previous experience working with lawyers or other legal professionals is an advantage

Language Requirements:
-Strong written and verbal communication skills in Arabic;
-Intermediate  verbal communication skills in English
 

“UNDP/PAPP is an equal opportunity employer: applications from both internal and external men and women will be considered equally”

UNDP actively supports the Convention on the Rights of Persons with Disabilities adopted by the United Nations General Assembly


Important message to all applicants!
-Please be aware that the UNDP/PAPP will review your application only if you have uploaded Personal History Form (P.11) to your application. Please download the form from the following link: http://jobs.undp.ps.
-You will get the opportunity to upload the P-11 at when you apply for the position.
-Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applications that are under consideration will be contacted.
UNDP/PAPP is an equal opportunity employer-
Applications from men and women will be considered equally