UNSCO/Finance Assistant

 

The Office of the United Nations Special Coordinator (UNSCO) invites applications for the following temporary position for a period of 6 to 9 months:

TITLE: Finance Assistant
LEVEL: Individual Contractor remunerated at GS-4 level

DUTY STATION: Jerusalem

Description of Duties and Responsibilities:

Under the direction and supervision of the Chief, Vendors Unit, and overall the guidance of the Chief Finance Officer, the incumbent performs the following functions:
-Handles all payments to Suppliers, Contractors, Landlords, Travel Agencies, Vendors and UN Agencies and maintains relevant files;
-Processes in Sun Business and Sun Accounts all disbursement vouchers relating to Vendors Unit on timely basis, while maintaining transaction records of proper utilization of liquidated and unliquidated obligations relating to Purchase Orders and Miscellaneous Obligation Documents;
-Processes replenishment of Cashier's Imprest Account and Petty Cash funds including maintenance of accounting control over United Nations Postal stamp and its documentation for correct reporting and recovery;
-Checks and settles verified and certified Vendor's bills after carrying out proper matching operations to ensure the details on Purchase Orders and the Receipt and Inspection reports are consistent with the ones on the invoices thereby making payments only for correct values received by the Organization;
- Keeps master file of obligating documents by recording all payments. Identify any indication of overrun in any of the obligations and take the necessary measures in consultation with the Chief Finance Officer;
-Reviews the account receivables/payables relating Vendors and all refundable taxes with follow up correspondence;
-Calculates excess baggage on shipment of personal effects of staff members in relation to their entitlements towards initial, repatriation, and TDY travels;
-Ensures supplying different units in Finance with relevant supporting documents passed on for appropriate action and copies all transactions to the respective Account Holder;
-Any other duties that may be assigned by the Chief of Vendors Unit/Chief Finance Officer.

Competencies:

1-Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
2-Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
3-Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
4-Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
5-Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
6-Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
7-Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
8-Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.
9-Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Qualifications and Experience:
-A high school diploma or equivalent is required.
-At least three years experience in finance and other related fields.
-Good knowledge of UN Financial Rules and Regulations is an advantage.
-Prior experience in the use of such finance software application like: UN SUN accounting System is an advantage.
-Diligence and attention to details is important and so very good written and oral communications skills.
-Good interpersonal skills and ability to work with people with different background is essential.
Languages:
Fluency in oral and written English is required. Knowledge of Arabic and/or Hebrew is an asset.

*Equally-qualified female candidates will be given priority for selection (DPKO Under-Secretary General’s Policy Statement on Gender Mainstreaming).

Completed application letters, together with an up-to-date Personal History Form (P.11) and copies of High School Diploma, should refer to the above vacancy announcement number and should be forwarded to:

UNSCO
Personnel Section
P.O.Box 490
Jerusalem 91004, Israel
Fax No. 02-5687299 or, preferably, by e-mail to: [email protected]