Warehouse Officer

Handicap International (which runs projects under its operating name, Humanity & Inclusion - HI -), is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights. Handicap International is a not-for-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations.

OBJECTIVE OF THE POSITION:

 Reporting to the Logistics manager, the Warehouse Officer implements efficient storage management for the geographical area under his / her responsibility.

He /she is the point person for the logistics manager and as such informs him / her of any problems that fall within his / her remit and suggests solutions.

He /she is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development.

Responsibilities:

Responsibility 1: OPERATIONAL IMPLEMENTATION OF STOCK MANAGEMENT

• Carry on the stock management in compliance with HI storage management procedures and project needs (stock management tools)
• Ensure total compliance to warehouse policies and standard operating procedures (SOPs)
• Respect the quality control process in collaboration with the technical unit upon supplier’s deliveries
• Receive and control the deliveries from suppliers and report any non-compliance with HI order (quality, quantity etc..) and reconciles with purchase orders and delivery notes and to line manager.
• Supervise all trucks when loading and unloading materials and equipment’s from and to stores.
• Carry on weekly, monthly physical inventory of HI stocks.
• Update and report the weekly stocks inventory to line manager
• Develop and adjust the items list within the stock management tools upon line manager instructions
• Maintain an updated and complete warehouse records, Quantities received, stored and dispatched must match with records, Bin cards and stock cards are fully completed and updated, materials are in good condition and correctly stored, maintain a good record of item deliveries and issues.
• Maintain clear record of warehouse register, warehouse inspection reports, spot checks reports, discrepancy reports, disposal documentation/reports, delivery reports, waybills, store releases, stock cards, etc.
• Comply with policy of First in First Out (FIFO) and First Expiry First Out (FEFO) and minimize the level of expiries in the warehouses. 

Responsibility 2: PHYSICAL STOCK MANAGEMENT

• To optimize the storage conditions in accordance with the specificity of the material stored and HI projects requirements (dust control, pest control, assistive devices fittings…).
• Ensure a good management of the transit area (keep the space always available for reception of the local freight, preparation of deliveries to the bases, …etc.)
• Ensure that all doors are doubly locked, security system are always operational, control access into the warehouses.
• Ensure items are raised off the ground, safely stack materials in warehouse, proper access to materials, easy location of materials when needed for picking and stock taking, shelve and organize materials according to HI standards and best practices.
• Ensure that correct items are always counted, and right entries made, check documents for errors, store all items in the warehouse, address and report all cases of discrepancies.
• Ensuring basic maintenance standards and compliance with health and safety regulations. 

Responsibility 3: Procurement and supply chain Management 

• Analyse and ensure local market surveys and keep a local suppliers database updated corresponding to the HI needs and criteria (quality, price, service, ethics etc.)
• Make sure to always consider value for money having in mind quality and sustainability of the goods.
• Implement HI’s procurement procedures and organize different stages in the local purchasing of goods and services (market, surveys, ordering, monitoring, receipt, conformity checks etc)
• Process the orders, ensure their follow-up and provide feedback to the applicant and inform his/her manager in case of problem.
• Monitor Purchase and service requests submitted on Logistics System “Link”
• Ensure the adequate filling of purchases files: signatures, presence and validity of the documents
• Ensure payment to the suppliers in link with finance department according to the invoice brought by the purchaser and suppliers. 

Responsibility 4: Emergency Preparedness and Response Responsibilities

• Contributes to the program's emergency preparedness actions and, during an emergency, adapts his/her work modality to contribute to HI’s effective humanitarian response

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

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Job profile requirements: 

• Bachelor’s Degree in Logistics or a relevant field
• 2 years’ experience as a warehouse Officer or a similar position.
• Previous experience with I/NGO is plus
• Fluent in English, French is a plus
• Good capacity in team work
• Strong organizational skills and Time management skills
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office and data entry software.
• Problem-solving skills.
• High level of Integrity
• Good negotiation skills.
• Reporting skills and ability to analyze Information
• Valid Driving license

PROFESSIONAL STANDARDS:

HI workers must adhere to the values and principles outlined in HI Code of conduct.  In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

Initial contract will be for a period up to 10 months (renewable).

Handicap International is an equal opportunity employer and

Particularly welcomes applications from persons with disabilities

Interested candidates should send their resume with motivation letter to reach on or before April 16, 2023 to [email protected] indicating your full name and the job title (Warehouse Officer) in the subject line of your e-mail application. Incomplete applications or applications received after the deadline will be disregarded.

Qualified candidates are encouraged to apply and those shortlisted will be contacted.