الوطنية موبايل | Administrative Assistant

Ramallah -  Administrative Assistant

Field: Networks & Engineering
Contract Type: Full Time - Permanent
Location: Palestine - Ramallah
Closing date: 09-May-2017

Duties and Responsibilities:

-    Performing executive secretarial and administrative duties as required.
-    Coordinating office activities and scheduling; developing and recommending Department procedures and systems to ensure smooth office operations.
-    Researching and analyzing routine administrative projects for the Director; prepare first draft reports on routine administrative matters.
-    Receiving and distributing incoming mail/reports/etc...; reviewing and evaluating mail to identify those items requiring priority attention of the Director.
-    Processing and following-up payment of invoices or claims related to the department.
-    Following-up progress on assignments given to department Managers; and provide status reports to the Director.
-    Independently respond to letters and general correspondence of a routine nature.
-    Maintaining calendars and arranging meetings and conferences for the Department and The Director.
-    Attending department meeting and other meetings as requested and produce and distribute accurate minutes of meetings and agendas in both Arabic and English if needed.
-    Other related duties as assigned.

Experience & Qualifications:

-    Minimum 1 year of experience in a similar job.
-    Bachelor degree in a related field.
-    Proficiency in Arabic and English (oral and written). 
-    Proficient in MS office suite.

Skills:

-    Strong organizational skills.
-    Self-driven and able to work independently
-    Patient, able to work under pressure and Flexibility in working extended hours, when needed.
-    Result-oriented with a positive viewpoint.
-    Discrete with the ability to manage confidential information.
-    Strong Communication skills.
-    Providing complex office administrative support in the areas of report preparation and staff communication within the department.

Note: you will be required to attach the following:

- Resume / cv
- Professional personal photo
 

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