Graphic Design Services (Individuals)

Request for Quotations

Graphic design services (Individuals)

 RFQ 004/2025

Introduction

The Jerusalem Legal Aid & Human Rights Center (JLAC) is a non-profit organization registered with the Ministry of Interior under the number QR-146-B, working in the field of legal representation and raising Palestinian awareness of human rights; by providing legal representation services and legal advice to victims of human rights violations in the fields of economic and social rights and house demolitions in Jerusalem and Area C.

JLAC is inviting individual graphic designers to submit offers for graphic design services for signing a framework agreement. Interested designers shall submit their offers latest by Tuesday, 18/03/2025, 12:00 PM.

Deliverables

• Conceptualize, design and layout JLAC’s publications and communication information materials for printing and electronic distribution.
• Develop/edit artworks, photos, charts and other graphic elements within the materials.
• Ensure consistent and appealing visual identity in all fonts, icons, imagery, logos, colour palette, videos, illustrations and layouts for all type of online and offline communication JLAC materials.
• Carry out other relevant design-related tasks as requested, such as overseeing printing of items for quality assurance.
• Make design adjustments as proposed by JLAC.
• All final products shall be submitted in AI or PSD format to facilitate adjustments by JLAC.
• Design and /or provide templates for materials in accordance with JLAC’s Brands guidelines.
• The contractor should ensure developing social media friendly designs for all graphic elements used on social media platforms (Instagram, Twitter, Facebook and YouTube). These include cover image, profile image/logo, graphics for videos and livestream, images, icons, always ensuring cohesiveness of typography, fonts and colour palette
• Create graphic elements used on figures, charts, photographs, PowerPoint presentations and videos
• The requested communication materials are illustrated in Annex 1 (https://docs.google.com/document/d/1bfOnKiDQtbd-lvZXPoGSosjts3RjdA1f/edit?usp=sharing&ouid=107397660857569067373&rtpof=true&sd=true).

JLAC Obligations and Responsibilities

• Organize an inception coordination meeting between the designer and Planning and Fundraising department.
• Establish and facilitate contact with staff involved (Mobilizing and Advocacy Department, Jerusalem Office, etc.) and any external contacts needed.
• Review and approve the graphic designs and any other publications.
• Provide reference material when its needed.
• Provide feedback when and where necessary.
• Meet the relevant costs related to the graphic designs and the publications as agreed in the contract upon approved offer.

Required Skills and Experience

Individual candidates should demonstrate their experience and qualifications in graphic design by providing a portfolio with examples of their work. They should:

• Be an individual with a broad knowledge of current graphic design technologies and tools in the field.
• A good understanding of quality design composition, from conceptual layout through final design presentation and print (facilitating and overseeing all printing to ensure quality assurance).
• Demonstrate the ability to create innovative and visually appealing designs.
• Have excellent knowledge of recent trends in graphic design.
• Be fluent in Arabic.
• Have a working knowledge of English.
• Availability: the designer shall confirm in a written letter that he/she is available to commence work immediately.

Duration

A framework agreement will be signed, with a possibility for extension.

Reservations and Confidentiality

JLAC reserves the right to withhold all or a portion of payment if performance is unsatisfactory, if work/output is incomplete, not delivered, or for failure to meet deadlines. If the designer ends the contract prior to delivering all agreed upon products, a portion of the payments shall be returned to JLAC. The designer is to maintain confidentiality concerning all information that is not public domain and shall not be involved in other assignments that represents a conflict of interest to the prevailing assignment. The designer shall undertake to refrain from promoting any factional/partisan political or religious beliefs in the products of this contract.

Failure to perform

JLAC may cancel the contract if the designer fails to deliver the items in accordance with the above terms and conditions, after being given 21 days’ notice by JLAC, without JLAC incurring any liability.

Notes

• Prices should be in USD inclusive of tax and any other expenses.
• Payment requests shall be issued.
• Offers will not be considered unless prices are submitted on the annexed prices table.
• Offers must be valid for 90 days from submittion date.

Submission deadline and criteria

• The deadline for submitting quotations is Tuesday, 18/03/2025, 12:00 PM.
• Offers must be submitted in 2 seperate envelopes (Technical offer in 1 envelope and Financial offer in 1 envelope) by hand at the Center's office located in Millennium Building, 3rd Floor, Al-Masayef, Ramallah. The following information should be clarified on the envelope: RFQ name and number (Graphic design services No. (RFQ 004/2025) and applicant details (Hotel name, name of the authorized person for communication, e-mail and mobile number).
• Technical offers must include:
• CV
• Work portfolio (Best to have simillar items to the items in Annex 1)
• Interest letter (The designer shall confirm availablity to commence work immediately)

Revision criteria

All offers will be reviewed based on the Accept/ reject offer criteria:

All the following must be met in order to accept the offer:

• The Technical offer and the Financial offer are submitted in 2 seperate envelopes by hand at JLAC’s office in Ramallah Al Irsal, Kamal Nasser St., Millennium Bld, 3rd floor.
• The Technical and Financial offers are submitted in signed and sealed envelopes.
• CV, Work profile and interest letter are included in the offer.
• Work portfolio is included in the offer.

Evaluation and Selection criteria:

• JLAC is not obligated to the lowest prices.
• JLAC has the right to split or cancel the RFQ.
• Evaluation criteria:

Mode of payment:

Payment will be made as a cheque or bank transfer within 30 days of each service completion.

For more information, please do not hesitate to contact us on the following contact details: Telfax:  02-2987981, Email: [email protected]

Thank you for your kind cooperation,

Sincerely yours,