Media Agency

Background

The Palestine Information and Communication Technology incubator (PICTI), and the United Nations Development Programme (UNDP) are currently implementing the “Tech for Transparency; From Ideas to Impact” project as part of Transparency, Evidence, Efficiency, Effectiveness and Accountability Programme (TEA³) implemented by UNDP/PAPP and supported by FCDO and Government of Sweden.

The project aims to empower and promote the entrepreneurial Palestinian breakthrough technologies and digital solutions, and mainly within the field of Transparency and Accountability. These efforts have been instrumental in addressing the challenges faced by the Palestinian people and enhance public services’ sector.

Under the framework of this project, PICTI is looking to hire a Media Agency to perform the below-mentioned activities:

First Activity: Announcement Coverage for the Youth Contest, titled: “From Ideas to Impact”

1. Record a 1-minute promotional animation video for social media. The video need be with voice over, in both Arabic & English. Including promotion.
2. Design competition announcement.
3. Creating oriented pop-up messages targeting youth.
4. Design and publish social media post and paid campaign to promote 5 winning ideas. (Promote post to reach 500 on social media platforms)

Second Activity: Public Campaigns to inform the public on the availability of the new 5 developed solutions.

1. Create 1 promotional video that explains the objective of this project, and encourages citizens to participate in using the developed solution. The video will be audio-visual (not animation), and 1 minute long.
2. Design and publish promotional social media posts, that inform the public on how to use the solutions to report issues, access information, and participate in the decision-making processes.
3. Create 1 Promotional radio episode to discuss the project’s objectives, highlight the benefits and features of the 5 newly developed solutions, and who they can enhance transparency, accountability, and public service delivery.

Note:

• The tasks related to the 1st activity shall be implemented within mid of January/2023 according to the project’s action plan.
• The initial date of implementation for the 2nd activity will be during July, August and September/ 2024 according to the project’s action plan.
• The service provider must acknowledge that some changes may occur in the action plan according to the progress of tasks.

Guidelines and Selection Criteria:

1. Company’s profile, including previous relevant experience in media campaigns and communication. (30%)

2. CVs and portfolio of the people involved in the assignment. (30%)

3. PITA Member (10%)

4. Financial Offer (30%)

Note: The company must provide a copy of its registration certificate and a valid deduction at source certificate.

Please note that the price quotation should be submitted in:

1. English language.
2. The Price must be in USD EXCLUDING VAT – and PICTI is not responsible for any currency differences.
3. The price offer must be valid for a period of 6 months.
4. The company bears all responsibility in the case that it submits a price offer and is unable to provide a valid source of deduction or any official certificates that require the payment process.
5. PICTI has the right to withdraw or cancel the solicitation, without incurring any costs and without any justifications.
6. The supplier to whom the quotation is awarded bears all responsibility in the case that they submit a quotation and is unable to issue invoices or bring a valid source of deduction or clearance from the Added Tax Department or any of the reinforcements necessary for the payment.
7. The payment with the selected expert will be made after signing the contract, completing the required service by submitting the work completion report, and providing the financial payment request. If the service provider is an individual, 10% of the total amount will be deducted as income tax to be submitted to the Ministry of Finance.
8. PICTI reserves the right to reject any offer without stating the reasons and to solicit offers from abroad in the case of rejection of the submitted offers and in case of violation and non-compliance with the required specifications.
9. The amount due to the supplier shall be paid by Checks or bank transfer from the bank account of the project, after submitting the necessary.
10. PICTI is not obligated to the lowest prices without giving reasons, and it is also entitled to split or cancel without giving reasons, Therefore, the offers will be evaluated from a technical and financial point. Assuming that the evaluation percentage of the Financial Proposal (30%).
11. Any clause or any of the general conditions relating to PICTI that have been inadvertently omitted and is not mentioned within these Terms of Reference, is subject to PICTI internal standard procedures or the Palestinian Procurement and Supplies Law or any financial procedures related to that.

Please stamp and sign all pages of the quotation.

Please take into consideration that the budget is highly limited, therefore provide us with the lowest price offers as possible.

Application Submission and Deadline:

Interested agencies are encouraged to submit their proposals in a sealed and stamped envelope, titled: “Media Agency TOR – Name of Applicant”

Archive files should be marked as: Technical Proposal and Financial Proposal.

Proposals need be sent to the following address: Ougarit Bldg. – 4th Fl., Al-Irsal, Ramallah, no later than 27 Dec, 2023 at 3:00 pm.

If you have any further inquiries, please contact the following number: 2 297 1990