Access Project Manager 

 

 

 

The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations. UNDP Programme of Assistance to the Palestinian People (PAPP) derives its mandate from United Nations General Assembly Resolution 33/147 of 20 December 1978 to improve the economic and social conditions of the Palestinian people by identifying their social and economic needs and by establishing concrete projects to that end. 

 

Due to the blockade and restriction of access to people and commodities and the recurrent hostilities affecting the Gaza Strip since 2007, the overall socioeconomic conditions there have deteriorated. The negative impact has been compounded by the COVID-19 pandemic and political instability that further undermined Gaza’s development aspirations. Based on the Israeli cabinet decision to ease the blockade on the Gaza Strip in 2010, the international organizations were allowed to access the construction materials and equipment needed for the projects they manage in the Gaza Strip. Accordingly, UNDP/PAPP has established the Access Coordination and Monitoring Support Project (ACMSP) and set up the needed systems and standard operating procedures to safely facilitate the entry of materials and equipment. UNDP/PAPP hasrented a warehouse in the Gaza Industrial Estate to serve as a junction point in the cycle of materials-delivery from entry point to the respective points of destination where the nature and quantities of commodities are properly documented. 

 

UNDP/PAPP is seeking a candidate to fill the position of Project Manager, to manage the ACMSP. The incumbent will work under the guidance of the Head of Gaza Office and the direct supervision of Assistant Special Representative of program in Gaza Office for an expected duration of 12 months. S/he will be managing the day-to-day project activities as well as the project team. S/he will be responsible for the whole process of accessing materials and equipment according to the agreed upon SOPs while be keen to improve them according to the lessons learned and to maintain the required standard of quality of services within the specified constraints of time and cost. S/he will cooperate with the program and operations teams in the Gaza, West Bank and Jerusalem, UN Agencies, UNDP/PAPP counterparts and civil society as may be deemed necessary to ensure proper progress and successful implementation of the access coordination relevant activities.

 

 

1- Ensure effective management of the ACMSP by maintaining the delivery of appropriate technical, operational, financial and administrative outputs, while tracking the progress of the different project activities.

2- Prepare periodic and ad hoc progress reports for the ongoing activities under implementation.

3- Manage the access project team to safely handle and access approved coordinated materials.

4- Support knowledge building and knowledge sharing among the program team as well as the access coordination team.

5- Undertake any other duties assigned by the supervisor.

The Project Manager will undertake the following functions:

 

a. Implement and manage the project on a day-to-day basis, coordinate the implementation of the respective activities based on the relevant project document.

b. Ensure the project's planning, reporting, and monitoring guidelines are in place and being implemented. c. Monitor the progress of implementation of project activities and key event schedules, review the work-plans and set deadlines, and monitor the financial resources and accounting to ensure accuracy and reliability of financial reports.

d. Prepare and update the standard operation procedure (SOP) for each activity related to the project to maintain proper control on the materials and equipment accessed. Regular reviews of the SOPs will be carried out in view of realized lessons learned through implementation.

e. Monitor financial resources and accounting to ensure accuracy and reliability of financial reports.

f. Ensure timely replenishment of the Fund according to annual plans and the advancement of work activities.

g. Manage and monitor project risks initially identified, submitting information on the new risks and possible mitigating measures to the Project Board for consideration and updating the status of these risks by maintaining a Project Risk Log.

a. Prepare project progress and ad hoc reports (progress against planned activities, update on risks issues, expenditures, reporting on accessed materials …etc.).

b. Assist in periodical corporate reporting, including Atlas quarterly progress and ROAR.

c. Develop presentations and other materials that are needed to share information on achievements, challenges, etc.

d. Record lessons learned and incorporated necessary relevant corrections.

3. Manage the access project team to safely handle and access approved coordinated materials.

a. Provide direction and guidance to the technical team.

b. Maintain a focus on efficiency, effectiveness, and job satisfaction.

c. Participate in recruitment of new personnel as deemed required.

d. Engage in regular performance evaluations of the team under his/her supervision.

e. Follow up with warehouse management associate, engineering focal point and logistics workers on the assigned tasks for accuracy and timely implementation.

f. Review all documents prepared by the access team to ensure compliance with the access coordination set systems and SOPs.

a. Participate in knowledge sharing sessions for the program team to acknowledge the different SOPs and relevant updates that are linked with the projects’ planned access for materials and equipment.

b. Contribute to knowledge networks and communities of practice for access coordination of materials.

c. Discuss and share the updated SOPs with the access team to adopt safe and controlled mechanism for the accessed materials and equipment.

d. Actively commit to learning for advancing professional skills and career.

 

 

The Project manager will undertake duties under the guidance of the Head of Gaza Office and the direct supervision of Assistant Special Representative of program in Gaza Office

 

 

• Core Competencies 

Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work.

Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.

Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning. 

Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously.

Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making.

People Management : Project Manager will supervise site engineer, coordination/logistics and warehouse associate and 4 individual consultants. UNDP People Management Competencies can be found in the dedicated site.

 Cross-Functional & Technical competencies

Business Direction and Strategy

Effective Decision Making : Ability to take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources

Negotiation and Influence:  Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates‘win-win’ situations

           Business Development

Knowledge Facilitation :Ability to animate individuals and communities of contributors to participate and share, particularly externally

           Business Management

Project Management :Ability to plan, organize, prioritize, and control resources, procedures, and protocols to achieve specific goals.

Partnership Management : Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts, and others in line with UNDP strategy and policies

Results-based Management : Ability to manage programmes and projects with a focus at improved performance and demonstrable results.

 Monitoring : Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results