Admin and Financial Assistant

Sawa is a non-profit organization, established in 1998, with the purpose of combating all forms of violence, abuse and neglect against women and children, through raising awareness and providing remote counseling and psychosocial support to all victims of violence, via the 164 Helpline, which operates 24/7.

Job Title: Admin and Financial Assistant

Work Location: Ramallah

Job type: full-time (43 hours per week)

Start date: As soon as possible

جميع الحقوق محفوظة لموقع جوبس.

Sawa Organization –Ramallah is seeking a full-time candidate for the Admin and Financial Assistant position at the Organization.

Primary responsibilities will include Admin Tasks and Finance Tasks as follows:

Finance Tasks:

• Verify payment requests and ensure compliance with budgets and regulations.
• Archive original invoices, receipts, and contracts systematically.
• Assist with daily finance and administrative tasks, including recording payments, managing financial data, and supporting documents.
• Monthly bank account reconciliation, monitoring balances, and transferring funds as needed.
• Process monthly payroll and related taxes.
• Communicate with local external contacts, such as partners, banks, and auditors.
• Manage assets, maintain inventory, and oversee warehouse movement.
• Support financial management and project follow-up.
• Participate in procurement processes.
• Perform any other assigned duties.

Admin Tasks:

• Telephone management: Receive, direct, and relay calls.
• Public inquiries: Respond to inquiries.
• Receptionist duties: Perform necessary functions.
• Appointment scheduling: Arrange appointments and assist with meeting planning.
• Procurement follow-up: Monitor procurement processes.
• Office supplies: Manage supplies and stationery.
• Communication with external contacts: Liaise with partners, banks, and other institutions.
• Employee records: Compile and update records.
• Contract and attendance management: Monitor contracts, schedules, and leaves.
• Payroll calculation: Handle payroll and month-end tasks.
• Recruitment support: Assist in job description preparation and candidate selection.

Professional qualifications and Experience:

• Education: BA degree in Accounting, Finance, or a related field.
• Experience: At least 2 years, preferably in the NGO sector.
• Skills: Ability to work under tight deadlines and handle pressure effectively.

1. Send your CV: Attach your CV to the email address [email protected] before 20/3/2024

2. Subject Line: In the email subject, clearly state “Admin and Finance Assistance”, followed by your name.

3. Qualified Candidates: Please note that only qualified candidates will be contacted by our organization.