Admin Assistant

The East Jerusalem YMCA is a vibrant and integral part of the Palestinian social movement. As a member of the World Alliance of YMCAs, the EJ-YMCA is committed to a unique vision of community based on the universal values of human dignity, peace, and justice.
The East Jerusalem YMCA invites applications for the position “ Admin Assistant ” under Al Fakhoora Scholarships and empowerment project which is implemented in partnership with United Nations Development / Programme of assistance to the Palestinian people UNDP/PAPP , funded by the AlFakhoora Campaign – Qatar and the Islamic development Bank (IDB).

The selected candidate will work at Al-Fakhoora house , an activity of Al-Fakhoora Dynamic Futures Programme of the UNDP/PAPP and implemented in partnership with local implementing partners in Gaza, Natuf and EJ-YMCA . Al-Fakhoora House represents the venue to host the Office of the Representative of Al-Fakhoora Campaign- Qatar in Palestine, Al-Fakhoora Student Services Unit, Al-Fakhoora Alumni, and the local implementing partners’ teams. The house offers services to 320 Al-Fakhoora scholars in Gaza.

Job Title: Admin Assistant
Starting Date : ASAP
Contract duration: 1 year of possible extension
Location : Gaza

Job Duties:
-The administrative assistant contributes to the efficient day-to-day operations of the
-House, and supports the work of Al-Fakhoora House Officer and the working teams.
-Provides support to the ongoing activities as required by the House Officer.
-Works at Front Desk to support visitor’s and students’ having a timely and organized access to Al Fakhoora House different Team members, and Al-Fakhoora Campaign’s Representative in the House.
-Ensure correct and accurate data entry for all records and reports as required.
-Prepare monthly of Al Fakhoora House visitors and Student’s services log.
-Contributes to team effort by accomplishing related results as needed.
-assist the House officer in preparing communication and transportation plans.
-coordinate to ensure timely and accurate services are provided to the house visitors.
-Act as a liaison between Al Fakhoora house Team members, Students, other Dynamic Futures Programme Staff and other stakeholders.
-Maintains security by following procedures; monitoring logbook; issuing visitor badges.
-Organize the front desk area; with mail, packages, telephone calls.
-Book appointments for Student’s services and fill in the required records on paper and online in Al Fakhoora Portal.
-Helps in preparing materials for reporting.

Qualifications:
BA degree in Business Administration, Management , English BA
-3 years’ experience in relevant work.
-Strong English speaking, reading and writing skills.
- Proficiency in the use of computer programs for Microsoft Office suite (word, outlook, excel), databasemanagement, and internet.
-Proficiency in the use of office equipment.
-Having excellent communication skills.
-Ability to work under pressure.
-Ability to work within a team as well as independently.

Application Process:
Application package should include the following:
-Cover letter with the applicant’s current contact information and position applying for in the subject.
-CV including Professional References (minimum of three, with complete contact information).

Applications should be submitted to e-mail: [email protected]
Deadline to apply: December 16, 2013.
Please make sure to mention in the subject this Job tittle.
The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered.
Only short listed candidates will be contacted.

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