Admin Assistant

Caritas Jerusalem (CJ) is a humanitarian and development organization that represents the socio-pastoral services of the Catholic Church in the Holy Land. It was founded in 1967 in the aftermath of the Six-Day War, Caritas Jerusalem beneficiaries' number over 30,000 individuals from all religious backgrounds in the Occupied Palestinian Territories. Caritas Jerusalem is a member of Caritas Internationals, a confederation of 165 Caritas organizations operating in more than 200 countries. For further information about Caritas Jerusalem, please visit www.caritasjr.org.

Caritas Jerusalem is seeking a qualified candidate for the following position for Caritas Health Center-Gaza:

Position Title:  Admin Assistant

Position Type: Full time

Contract Period:  12 months contract, with the possibility of extension(s)

Location: Gaza- Caritas Health Center

Starting date: ASAP

Main Job Tasks and Responsibilities:

• Follow up with the HR & Admin Officer for maintaining personnel system, employees’ attendance, and documents to ensure compliance with the policies and requirements.
• Compile and update employees’ records (hard and soft copies)
• Contribute to process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc.)
• Deal with employee requests regarding human resources issues, rules, and regulations
• Ensure proper documentation for financial transactions- Including requisition forms, bid analysis, Invoices, purchase orders…
• Communicate with public services when necessary.
• Provide clerical and administrative support to Administrator, HR & Admin Officer, and Health of Health & Emergency Department.
• Assist local staff with routine administrative and office daily procurement duties.
• Schedule and organize and/or assist in activities such as meetings, conferences, and workshops for local staff.
• Responsible for petty cash custody and management.
• Assist in contacts and relationships with suppliers.
• Contribute to maintaining teamwork, discipline sound work relationships, and productivity.
• Any other assigned tasks by the Health of Health & Emergency Department.
• Key Competencies
• Ability to work under pressure.
• Good computer skills and willingness to work on the information system.
• Good communication skills and ability to work as a member of a team.
• Good spoken and written English.

جميع الحقوق محفوظة لموقع جوبس.

• Bachelor’s degree in Business or any other related field.
• Computer skills and knowledge of relevant software
• Knowledge of operation of standard office equipment.
• Knowledge of principles and practices of basic office management.
• At least two years' experience.

Interested candidates with relevant education and experience are requested to send their cover letter and CVs by email to [email protected], and Carbon Copy (CC) to [email protected]  by April 16th, 2021 no later than 04:00 pm, and applicants should indicate the position title within the subject line of the email.