Admin Assistant/Receptionist

الوصف الوظيفي

APCO/ArCon, a USAID approved Prime Contractor located in Ramallah is seeking the following positions for:

Admin Assistant/Receptionist

Admin and Reception Duties:
-Answers telephone, directs calls to correct staff member or relay’s messages to staff as required.
-Composes routine correspondence and performs a variety of administrative functions which include but are not limited to: typing, word processing, drafting routine correspondence, and transcribing.
-Receives visitors to the office, directs them to the correct person and/or ensures they are made comfortable while waiting.
-Scan and send scanned copies to requesters, mainly scanned copies for procurement, finance contracts and daily administration work.
-Distributes mail and faxes daily, monitors deliveries, and uses DHL or other expedited vendor for shipping. (Sends/ receives faxes for all office staff).
-Files all documents/scanned copies as needed and keeps filing system maintained.
-Maintains record file of all faxes received.
-Perform other duties as assigned.

Required education, experience and skills:
-Bachelor’s degree in business administration, public administration, or relevant field, or equivalent combination of education and experience.
-At least 1 year of prior office management experience.
-Excellent computer skills in MS Word and Excel.
-Excellent verbal and writing skills in both English and Arabic.
-Ability to operate standard office equipment such as copying and scanning machines, faxes, LCD projectors, conferencing equipment etc…
-High motivation and customer orientation skills are crucial to this position.

QUALIFICATIONS
Only applicants who have the required qualities, experience, and skills will be considered.
Applications from female candidates are strongly encouraged.

Please send a cover letter and your CV indicating the position you are applying for to: