Admin & Finance Officer

Admin & Finance Officer (ECHO),  LDC Band “E”/ S1-7 (Limited Duration Contract)

Deadline for Applications 15 July 2020

Contract type & Duration Limited Duration Contract Band “E”/S1-7 till the end of April 2021; with the possibility of further extension, subject to the availability of funds, satisfactory performance and continued need of the post.

 Vacancy Announcement Number VN/WB/053/2020/X

Duty Station & Department Field Office Jerusalem- Protection & Neutralit

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified women.

UNRWA welcomes applications from qualified candidates with disabilities.

UNRWA, the largest United Nations operation in the Middle East with over 30,000 staff working across five areas of operation, is looking for professionals like you. 

UNRWA’s human development goals

UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. UNRWA has identified four human development goals as the focus of the Agency’s operations in committing to fostering human development of Palestine refugees by helping them to: lead long and healthy lives, acquire knowledge and skills, achieve decent standards of living and enjoy human rights to the fullest possible extent.

How can you make a difference? 

You will be joining a team of around 4,000 staff in the West Bank Field Office working to foster the human development of some 800,000 registered Palestine refugees.   

The incumbent of this post will report directly to the Senior Team Leader, Protection & Neutrality Department, and work in close collaboration with the Technical Team Leader, Protection & Neutrality Department and Assistant Operations Officer and other members of the Department.

The main responsibilities include:

Under the guidance of the Assistant Operations Officer (Finance), the incumbent may carry out any and all of the following functions within the context of the ECHO project and in support of the Protection and Neutrality Department:

• Daily administration of budgetary and administrative issues within the Protection & Neutrality Department. This may include budgetary control, validating and processing requests for fund transfers as per the Agency’s financial regulations, and providing relevant information to the department, programmes and donors.
• Producing financial reports, forecasting and expenditure estimates related to projects within the Protection & Neutrality Department, raising purchase requests, purchase orders and other related procedures. Preparing and submitting budget adjustments, liaising with the Finance, HR, PLD and other support departments in relation to expenditures;
• Responsibility for all transactions associated with SAP system (creating PRs , POs, MPOs, SESs) maintain close communication and coordination with relevant units in order to trace project implementation; 
• Monitor assigned projects and budgets and take action as needed (funding allocations, preparation of budget breakdowns, review and oversee the preparation of budgetary reports closure of grants, etc);
• Liaise directly with all Programme Departments on administration and financial matters, including ensuring close follow up of budget spending. Coordinate the monitoring and reporting on programme implementation / budget status;
• Bring significant issues arising from budget analysis and trend forecasting to the attention of senior management;
• Provide advice and guidance on requirements to be met for programme planning and budget formulation, including staffing;
• Provide policy and technical advice to UNRWA staff members regarding the application of UNRWA financial rules and procedures, and donor guidelines;
• Provides support to the Protection & Neutrality staff regarding residency documents, travel and missions including completion of travel requests, TSA advances and settlements, security clearances, and coordinates with transport, travel and visa offices.
• Letter writing, human resources contract follow up, liaising between departments and other secretarial tasks as required;
• Draft/prepare and translate documents from Arabic to English as required;
• Support the implementation of the ECHO protection project as required;
• Perform any other duties as required.

Conditions of service   Monthly basic salary between JD1,025.30 and JD1,924.70, depending on selected candidate experience.

Other benefits include:

✔  Dependency Allowances payable and other benefits+ (Medical Insurance) & Currency Adjustment Factor.

جميع الحقوق محفوظة لموقع جوبس.

To qualify for this position, you will need:

Education

University degree in finance, business administration, accounting and Management information system.

Work experience

4 or more years of relevant experience in administration, finance and accountancy, project management or similar areas.

Knowledge and experience in the area of office management and administrative support services.

Language(s)

Good command of written and spoken English and Arabic.

You will also need to demonstrate the following competencies:

• Candidates should have strong analytical and outstanding problem-solving skills, as well as ability to interpret rules and administrative guidelines.
• Analytical and statistical skills.
• Proficiency in standard computer applications: Excel, Word and PDF.
• Ability to plan and prioritize own work, work well under tight deadlines and handle multiple concurrent activities.
• Positive attitude, team player and strong analytical, interpersonal and communication skills.

Desirable qualifications:

• Good knowledge of UNRWA rules and regulations in finance, administration and procurement will be highly regarded.
• Prior working knowledge and experience of the Agency, in particular financial systems.

Equivalency: 

Candidates with an equivalent combination of relevant academic qualifications, professional training and progressive work experience may also be considered if there will not be enough qualified candidates.

To start the application process, applicants are required to register at jobs.unrwa.org by creating a personal profile and completing UNRWA Personal History Form. Only applications received through jobs.unrwa.org will be considered. Due to the large number of applications received for UNRWA vacancies, only applicants short-listed for interview will be contacted. 

The United Nations does not charge fees at any stage of the recruitment process. The United Nations does not concern itself with information related to bank accounts.

Important information

1. This vacancy notice is open to internal and external candidates. As an Area post, only candidates who reside in West Bank or Jerusalem at the time of applications are eligible to apply. The Agency does not assume responsibilities nor support the issuance of work permits for those who has no legal documents to live in WB/Jerusalem.
2. Please ensure that the e-mail address and mobile phone number that you have written in your Personal History Form are accurate and active. Your status in relation to the vacancy will be communicated to you via email listed on your Personal History Form, as we will no longer be using telephone calls.
3. It is the responsibility of the candidate to provide full, accurate and up to date information in his/her application form. Any missing and/or misleading data may lead to candidate disqualification.

UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNRWA staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non-smoking work environment.

The Agency reserves the right not to make an appointment, to make an appointment at a lower grade, or to make an appointment with a modified job description.

On appointment, all individuals will be asked to sign a self-attestation, confirming that they have not committed, been convicted of, or prosecuted for, any criminal offence and that they have not been involved, by act or omission, in the commission of any violation of international human rights law or international humanitarian law.