Admin/program Assistant

الوصف الوظيفي

Youth Development Resource Center (YDRC)
Admin/program Assistant
YDRC - Tubas Sport Club

About IREX:

IREX is an international non-profit organization providing thought leadership and innovative programs to promote positive lasting change globally. In the West Bank, IREX is implementing the Partnerships with Youth (PWY) program, which aims to provide Palestinian youth with increased opportunities to realize their potential to effectively contribute to social and economic development in their communities. The PWY program works to achieve this objective by supporting youth innovation and learning through the YDRCs.

About the YDRCs:

The YDRCs work to expand educational and leadership opportunities for Palestinian youth age 14-29 throughout the West Bank to develop their personal and technical skills, and to increase their engagement in their communities. The YDRCs offer training and other activities in areas such as leadership, Media, ICT, employability, and sports and cultural activities.

Summary of Responsibilities:

YDRC- Tubas Sport Club intends to hire Administrative Program Assistant at the YDRC .
The YDRC Administrative Program Assistant will assist manage all activities at the YDRC and will report to and work closely with YDRC coordinator/director.S/he will also receive support and coaching from PWY staff to ensure s/he will be able to introduce and manage new training programs and activities, and to supervise a team of trainers, volunteers, and youth interns. Specific duties will include, but are not limited to:

-    Assist with project design, planning, implementation and resource mobilization.
-    Assist YDRC staff, Interns and trainers in implementing program’s activities, including scheduling and organizing training courses, workshops, conferences and outreach visits.
-    Maintain comprehensive project documentation, monitoring and evaluations reports as required.
-    Maintain the YDRC filling and M&E system
-    Cover Front Desk, answer phone calls, ship and receive packages, greet visitors, and assist staff with general inquires
-    Organizing and scheduling appointments and meetings and taking detailed mints
-    Order office supplies in coordination with the YDRC director
-    Maintain a database of youth beneficiaries
-    Maintain contact list of YDRC partners
-    Ensure proper functioning and maintenance of the center’s facilities and equipment
-    Other duties as assigned by the YDRC director that contributes to the overall success of the YDRC and its ability to provide programs to youth in the district.

Qualifications and Requirements:

Candidates should have a university or technical college degree in a relevant field of progressive experience in office and program’s administration. Candidates should have demonstrated capabilities and skills as follows:

-    Minimum of two years of experience working in an office environment performing administrative tasks.
-    Experience in providing administrative support to youth-serving organizations or implementing youth programs.
-    Self-motivated, with the ability to effectively prioritize and complete tasks in a time-sensitive manner.
-    Excellent organizational skills with the ability to work well under pressure and complete multiple tasks simultaneously and professionally.
-    Ability to organize work and perform independently while closely and appropriately coordinating with YDRC team members.
-    Excellent information management skills, with very strong attention to detail and understanding of requirements.
-    Must be an energetic, enthusiastic, positive and productive team player.
-    High proficiency in MS Office applications and digital communication such as email and internet.
-    Experience in using computer and office equipment such as copy-machines faxes and printers.
-    Proficiency in English language skills is preferred
-    Good background in utilizing social media as a community outreach tool is desired.
-    Strong written and verbal communications skills and ability to present effectively the YDRC’s profile and programming.

As the Admin/program Assistant will work full-time on-site at Tubas YDRC, it is preferable for the Admin/program Assistant to be from the same district in which the YDRC are located (from Tubas district).

To apply please send your CV along with a cover letter and names of three references to