Administartive Assistant

Médecins du Monde (MDM) France is an International Medical Organization, which has been present in the Palestinian Territories since 1995. It operates in the Gaza Strip and the West Bank through offices located in Jerusalem, Gaza and Nablus.

MDM is currently looking for qualified candidates to fill the position of:

Administrative Assistant, Gaza Base (1 Position)

Starting date: November 1st, 2014
Type: Full time contract.
Duration: 6 months with possibility of Extension.

Purpose:
This position aims to assist the MDM-F with general Administrative and Finance duties as assigned by the Administrative Manager. Under the direct supervision of the Administrative Manager, the Administrative Assistant shall be responsible for the following:

I. MAIN RESPONSIBILITIES
-Assist in the preparation of documents/reports;
-Establishing and maintaining files according to the requests of the direct supervisor.
-Draft routine correspondence, contracts.
-Process payments. Check that documents are complete, correct and compliant with the rules, regulations and procedures.
-Ensure that the accounting records (disbursement and receipts documents) and corresponding justification are complete, translate, and properly filed.
-Verify transaction and check data/figures.
-Assist in preparation of budget.
-Maintain and update database and follow up on personnel files.
-Provide support in administrating contracts and entitlements for all local staff.
-Assist the direct supervisor with consultant in HR issues.
-Perform any other duties as may be required by the supervisor and/or Field Coordinator.

II. REQUIRMENTS
At lease a Bachelor Degree or equivalent in administration and Finance, accounting, economics or other related field.
At least 3 years experience working in a similar capacity preferably with UN or INGOs
Good communication skills.
Good command of English and Arabic languages (both written and spoken).
Computer skills (word, excel, PowerPoint, statistics software)
Strong organizational, interpersonal, and communication skills
Ability to take direction, work independently, as well as coordinate work with others.
Desire to increase skill set and learn new things
Flexible, with a willingness to take on tasks outside of job description

III. APPLICATION AND PROCEDURES

Qualified applicants are invited to send their resume or CV and a one-page cover letter in English, by Email to: [email protected]
Please reference the job title as MDM/ADMASS/GZA/2014 in the subject line of your Email.

Dead line for receiving the application is Saturday October 18th, 2014
MDM recruits qualified individuals without distinction ethnic background or Gender.
Please note that MDM will contact only pre-selected candidates and by email, the position will be filled as soon as a suitable candidate is identified.
We thank all candidates for their interest in a position with MDM.

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