Administration & Logistics officer

Oxfam Novib is committed to ridding the world of poverty. We have a conviction that people are well capable of building a livelihood without poverty on their own, once given the chance to do so. Which is why we support local projects in developing countries, why we lobby governments and companies to take into account the interests of the poorest people, and why we campaign to involve Dutch men and women also in our work. We work together with other Oxfam affiliates to increase our impact on development issues.

Oxfam Novib will decentralise its activities to Opt/I by September 2011. Therefore we are looking for an

Purpose of the function
The administration & logistics officer ensures effective and efficient support of the administrative & logistics process of the Field Office and give secretarial and administrative support to the (Associated) Country Director. The administration & logistics officer reports to the Associate Country Director.

Main tasks of the function:
-you prepare, in the framework of the project cycle of Oxfam Novib or requirements of the back donor, documentation and correspondence (such as approvals, contracts, letters of transfer, reminders and [standard] letters of rejection);
-you arrange and monitor the (administrative) processes of the programmes and externally funded projects, in line with ISO procedures and back donor requirements; you signal deviations within the different processes and remind the relevant staff members of this;
-you arrange the processes, registration and filing of the documentation and correspondence of the (core) processes, in line with applicable procedures and with the help of the automation systems;
-you prepare all relevant Oxfam meetings. If needed, to record action points and/or write the minutes, and to monitor their follow-up;
-you provides secretarial, administrative and organisation support for the (Associated) Country Director;
-you hand out petty cash after receiving the correct and signed forms and you register and file in line with applicable procedures the amount of petty cash that is paid out. You signal in time to the financial administrator if the petty cash register is low;
-you give general office administrative and logistic support such as liaising with suppliers; making photocopies, arranging repairs and maintenances. To carry out errands related to administration, finance and logistics;
-in coordination with the Financial Administrator, you will organise all duty travel arrangements (including hotel, transport and assisting with visas) of colleagues and/or other visitors travelling to and from the Field Office.

You have
-completed an education in secretarial or administrative direction; education or previous work in an international development-related field is an asset;
-at least 3 years of proven secretarial, administrative, basic finance and organizational work experience Knowledge of project cycle management is desirable;
-experience with logistics is an advantage;
-excellent oral and written command of English and Arabic; as well as knowledge of Hebrew (reading & speaking);
-Proficiency in computer applications packages especially Microsoft Office and experience with SAP or other computerized information systems. Good IT knowledge is an asset;
-a proactive attitude and you work systematically, you know to separate major and minor issues, are accurate;
-good interpersonal and communication skills and you are a teamplayer;
-a flexible, customer-focused attitude.

We offer
The employee will be contracted by Oxfam Novib according to Israeli labour legislation with a competitive, fair and comprehensive pay and benefits package that is justifiable to our donors.

Application procedure:

Are you interested in this position? Send your application in writing, including a motivation letter and a curriculum vitae and mentioning the job title to [email protected] to the attention of Bettina Huber, no later than June 5, 2011. Information on the job is available with Bettina Huber ([email protected]).