Administration, Procurement, and Compliance Officer

Our foundation is seeking a highly motivated and skilled individual to join our team as an Administration, Procurement, and Compliance Officer. This position will report directly to the Managing Director and liaise with the Supervisory Board for compliance matters. The successful candidate will play a crucial role in ensuring the efficient operation of the foundation by overseeing administration, procurement, technical assistance, human resources, accounting, and compliance functions, and other assignments of relevance.

Key Responsibilities:

1. Administration and Procurement

• Draft and implement the annual procurement plan.
• Contribute in the updating of the Foundation’s policies and procedure manuals.
• Oversee all procurement activities, purchasing, and equipment maintenance.
• Prepare and report on various documents, including monthly, quarterly, and reports to donors and stakeholders.
• Manage the Foundation's website and public relations activities.
• Coordinate Supervisory Board meetings and maintain Board records.
• Renew administrative contracts and ensure adherence to procurement guidelines.

2. Technical Assistance

• Oversee Technical Assistance components of the donor’s plans.
• Ensure successful implementation of the Technical Assistance plan.
• Adhere to the donor’s procurement manuals and guidelines.

3. Human Resources

• Handle HR issues, job descriptions, appraisals, termination, and legal matters.
• Manage HR needs in terms of purchases, equipment, training plans, and vacations.
• Plan and coordinate staff vacations and support the recruitment process.

4. Accounting

• Support in paying vouchers, bills, and vendor payments.
• Manage petty cash and handle all cash payments.

5. Compliance

• Oversee the compliance function and prepare related reports.
• Submit quarterly compliance reports to the Supervisory Board.
• Adhere to compliance manuals and ensure best practices.

6. Other Duties

Perform additional duties as assigned by the Managing Director.

جميع الحقوق محفوظة لموقع جوبس.

Qualifications:

• Bachelor's degree in Business Administration, Finance, or a relevant field.
• Fluency in written and spoken English.
• Maximum of three years of experience in the financial sector.
• Familiarity with donors (especially the KfW) procurement guidelines is an advantage.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a team.

If you are passionate about making a positive impact and possess the required skills and experience, we invite you to apply for this exciting opportunity. Please submit your resume and a cover letter detailing your relevant experience to [email protected] by the close of  17 July 2024.