Administrative and Finance Assistant

الوصف الوظيفي

Vacancy Notice

Working efficiently, effectively and in a spirit of partnership, we support people and societies in developing, transition and industrialized countries in shaping their own futures and improving living conditions. This is what the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) is all about. As a federally owned enterprise, we support the German Government in achieving its objectives in the field of international cooperation for sustainable development. We are also engaged in international education work around the globe.

In order to support the Private Sector Development Programme, we are looking for a full-time (100%)

“Administrative and Finance Assistant”:

Tasks and functions include but are not limited to:

Administration and office management:

Update, store, and maintain documents in reference files and DMS in line with GIZ rules
Checking and monitoring car logs and reimbursement for expenses and completing vehicles files
Responsible for organizing business trips including purchasing tickets, hotel accommodation, transportation for staff, consultants, counterparts and Handles travel management in the project according to GIZ rules and regulations
Purchase, store and distribute office supplies and stationery; and ensures its availability
Assist in the preparation of IC and following up monthly error sheets
Assists in organizing, coordinating, and documenting meetings, workshops, seminars, and other activities with a focus on administrative tasks
Ensuring all office equipment and software are up to date and functioning properly.

Financial tasks:

Supporting the head of program administration as requested
Assures smooth functioning of financial administration, such as cash withdrawal, preparing and verifying vouchers in line with GIZ standard procedures
Reconciles the cash book and cash account daily and reports any surplus or shortfall in cash
Reimbursement of team for operational costs
Assist in inviting offers, organize purchase orders and procurement of goods and services.

General Tasks

Provides general administrative support to the program including photocopying and scanning
Organizing and compiling of information materials and labels files as needed
Paying invoices, delivering, collecting documents
Supports technical officers and informs them on GIZ financial and administration guidelines and ensuring compliance with them
keeps inventory according to GIZ Rules and Regulations using the related GIZ software system
Performs other duties and tasks at the request of line manager
Regularly checks the changes in GIZ Processes and Rules (PuR) in relation to field of work

متطلبات الوظيفة

Required qualifications, competencies, and experience

University degree in accounting, finance, administration, or any related field of study.
1-3 years professional experience in a comparable position.
Fluent in English and Arabic. German is a plus.
Good working knowledge of ITC technologies (related software, phone, fax, email, the internet)
Strong computer skills, particularly in MS Office application (e.g., word, excel, PowerPoint)
Excellent communication and interpersonal skills
Ability to work under pressure and tight deadlines, self-initiator, flexible and able to work with people of different backgrounds, service-oriented, friendly personality, well organised and motivated

Assignment: Starting 01.03.2022, 12 months contract with possible extension.

As an equal opportunity employer, GIZ stands for inclusion and diversity and does not discriminate against applicants for employment because of their gender, disability, age, religion, or ethnic origin. GIZ offers an attractive and challenging work environment with opportunities for personal and professional development

تفاصيل الوظيفة

المسمى الوظيفي Administrative and Finance Assistant

آخر موعد للتقديم 08 - Feb - 2022

المكان رام الله والبيرة

نوع الوظيفة دوام كامل

المستوى المهني مبتدىء

الراتب N/A

الدرجة العلمية البكالوريوس

الخبرة سنة

التصنيف المحاسبة والعلوم المالية الإدارة والأعمال

آلية التقديم

A complete application must be submitted in English to the following address: [email protected] which includes the attached applicant information form, the CV, and a one-page cover letter, no later than 8th February 2022 at the latest 04:00 PM.

Kindly state in the email subject “Administrative and Finance Assistant-PSDP”. Any deficiency in the application will NOT be considered. Only short-listed candidates will be contacted.

Attachment GIZ applicant information form