Administrative and Financial Assistant

1-Hebron University has received a Grant from the Quality Improvement Fund (QIF)–Ministry of Education and Higher Education and funded by the World Bank for the project entitled: “Improving the Quality of Education Programs for Higher Basic Stage –Social Sciences Major”. The Grant aims at Reinforcing of the academic plans of teacher preparation in social sciences programs in the faculties of education for in Hebron University, An-Najah University, Bethlehem University, and Al Quds University.

Assignment Objective:
Hebron University is considering the selection of a highly qualified Administrative and Financial Assistant to be part of the administrative staff responsible for the overall implementation and coordination of the Project activities under the supervision of the Project Coordinator.

Main Tasks and Responsibilities:
1-Providing help in coordinating all project activities.
2-Preparing all documents and forms necessary to carry out all procurements according to procurement plan.
3-Updating the procurement plan as necessary.
4-Assist in Preparing and following up all financial documents necessary for trench payments
according to budget.
5-Assist in preparing progress reports relevant to the project activities.
6-Arrange meetings, book and prepare meeting rooms and provide/arrange hospitality.
7-Filing of correspondence and all other documents related to the project.
8-Drafting letters, emails, reports, meeting minutes, etc.
9-Providing direct assistant to management team and assuring logistics support.

Qualifications and Skills:
1-Bachelor degree in accounting or business administration from an accredited university or any other related field.
2-Two years of professional experience in similar assignments.
3-Excellent communication and networking skills.
4-Excellent reporting and formal writing skills in both English and Arabic.
5-Experience in using MS Office efficiently.

Place of Work: Hebron University
Time Frame: The duration of the assignment is 24 months; the consultant shall work 8 hours per day 5 days a week.
Contract Type: Time based contract

Interested applicants can E-mail their Cvs and cover letters to: [email protected]
no later than December 30 , 2010