Administrative Assistance

CRS
CATHOLIC RELIEF SERVICES
Giving Hope to a World in Need
Catholic Relief Services is an international aid agency and has been present in the Jerusalem,West Bank ,and Gaza for over 60 years.The CRS JWBG Country Program currently supports development/relief  programs and activities in the sector of youth development ,education,humanitarian assistance,and peace & justice .

Position Title :                            Administrative Assistance
Location :                                     Jerusalem
Reports to :                                  Operations Manager
Supervisory Responsibilities : None

Job Summary :
Under the supervision and guidance of the Operations Manager ,the Administrative Assistant is responsible for assisting the OM to ensure timely ,effecient and effective administrative ,secretarial and receptionist support to local office management and staff .The Administrative Assistant plays an integral role in the flow of information into ,through and out of the organization and is the first point of contact for anyone contacting our local office .The Administrative assistant .Provides general administrative ,secretarial and procurement support to the local office;manage the reception area and the phone system,assist with arrangements of meetings,arrange hotel ,air travel and visa arrangements,manage office supplies,maintain petty cash and the related reporting.The administrative Assistant plays an integral role in assisting the Operation Manager in the management of the overall procurement process including Prepare tenders,support documentation and collection of bids,Purchase Orders and maintain the filing of all related supporting documents.

Professional Qualifications :
1-Two to three years in comparable position ,preferably with procurement experience.
2-Strong language skills both written and oral in English and local language
3-Excellent communicator.
4-Ability to prioritize work.

Education :
HS diploma,University degree preferred,significant comparable work experience will be considered in lieu of a degree
Interested candidates with relevant education ,and experience are encouraged to send their CV and a cover letter and indicate the position to which they are applying no later than October 4,2009.

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