Administrative Assistant(028/09)

World food programmE-OPT
VAcancy ANNOUNCEMENT: 028/09
dATE OF ISSUE: 1 May 2009   
Deadline for application: 15 May 2009  
ملاحظة هامة :يرجى تعبئة نموذج التوظيف الخاص بالمؤسسة ومن ثم ارساله من خلال الموقع مرفقا مع السيرة الذاتية لتحميل النموذج يرجى الضغط على الرابط التالي 
www.wfppal.org/Docs/P-11.doc

This vacancy is open only to nationals. Both female and male candidates are encouraged to apply.

Accountabilities:  Within the assigned unit and delegated authority, the Administrative Assistant will be responsible for the following duties: (These duties are generic and thus not all inclusive nor are all duties carried out by all Administrative Assistants)

• Extract and input data from various sources in administrative, human resource, procurement and other WFP systems;
• Extract, input, review for accuracy and file data from various sources;
• Maintain a selected number of administrative control records, such as for commitments and expenditures, travel, insurance, procurement and other;
• Initiate and process administrative actions such as those found in human resources, travel, procurement, disbursement;
• Review supporting documentation, verify claims for action and conformance with administrative rules and regulations and liaise with other offices as appropriate;
• Make computations, calculations and estimates and prepare basic reports or assist in the preparation of periodic reports including forms, tables, charts and other;
• Respond to queries from a variety of sources by providing available information and provide advice and guidance on rules and regulations related to area of work or direct to the most appropriate source;
• Draft correspondence relating to the area of responsibility;
• Design and update charts and tables utilizing graphic software, design hard copy and computer resident forms; initiate, update and track computer assisted processing of administrative actions;
• Provide information related to the above functions and exchange a variety of statistical information;
• Search for, retrieve, compile, assemble and archive a variety of statistical data from computer files, records, reports or from other sources for external use;
• Arrange meetings such as workshops and seminars;
• Make travel arrangements in line with administrative rules and procedures;
• Set up, classify and maintain files;
• Initiate and modify automated transactions;
• Perform other related duties, as required.

Education:      Secondary school education.   

Experience:     At least four years of progressively responsible support work experience in general administrative work including at least one year in the field of accounting, human resources, administrative services or other related field and at least one year at the G4 level or equivalent.

Knowledge:    Training and/or experience utilising computers, including word processing, spreadsheet and other WFP standard software packages and systems. General knowledge of UN system administrative policies, rules, regulations and procedures in the area of administration.

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Nationals meeting these qualifications are requested to send their CVs to:

UN / World Food Programme

جميع الحقوق محفوظة لموقع جوبس.