Administrative Assistant

Yes Theatre for Communication among Youth
 Job Opportunity
 
Administrative Assistant

Yes Theatre for Communication among Youth (YT) is NGO dedicated to excellence in drama and theatre fields

YT is currently accepting applications for the full-time position of Administrative Assistant. The Administrative Assistant contributes to the efficiency day-to-day operations of YT, and supports the work management, artistic staff, and the Board of Directors

Primary Duties and Responsibilities
The administrative assistant is required to perform a range of duties including, but not limited to :

Reception
-Answer general phone inquiries in a professional and courteous manner
-Direct phone inquiries to the appropriate staff member
-Reply to general information requests with accurate information
-Greet visitors to YT premises in a professional and friendly manner
 
Office administration
-Sort incoming mail, faxes, and deliveries for distribution Prepare and send outgoing faxes and mails
-Data entry and upkeep of YT database, ensuring a high level of accuracy
-Provide administrative support to management and other staff
-Administer office logistics and supplies
-Assist in the coordination of the play tours
-Translate brochures, reports and other documents form Arabic to English, and vice versa
-Translate for visitors and external trainers
-Support management in compiling of reports and in project monitoring

Education and professional experience
-Bachelor degree in English language from a credited university
-At least two years of professional experience in the non-governmental fields

Knowledge, skills and abilities
-Proficiency in the use of computer programs for (Microsoft office (Word, Excel and power point
-Web and engine searches Proficiency in the use of office equipment Computer, Fax and Photo copier
-Basic accounting knowledge would be an asset


Personal characteristics
The Administrative Assistant will demonstrate competence in the following areas

-Relationships: Maintain positive working relationships with others, both internally and externally
-Communication: Excellent oral and written communication skills
-Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and
-make decisions to enhance YT effectiveness; ability to undertake self-directed tasks when necessary
-Work ethic: Excellent time management skills; attention to detail; the capacity to prioritize by / assessing situations to determine urgency; ability to develop a work schedule, set goals, create implement actions plans and monitor progress towards goals; and ability to make clear, timely decisions
 
CVs  should be emailed to: [email protected].
 The closing date for receipt the CVs is the  05th of December, 2012

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