Administrative Assistant

AMIDEAST, is an international, non-profit, educational organization in the West Bank and Gaza with
offices throughout the Middle East and North Africa. AMIDEAST is recruiting a number of positions
for a USAID-funded project to be based in its Ramallah office.

Administrative Assistant

Overall Position Responsibilities:
The Administrative Assistant is responsible for controlling the reception desk and providing administrative support for LTD and SIP Programs. This employee for this position will sit at the reception. Specifically, the position is responsible for the following duties:
-Coordinate the day-to-day operations for the LTD & SIP projects, maintaining & supervising all office errands and providing logistical support for program staff and partners.
-Help LTD and SIP senior staff in the photocopying, faxing and filing their correspondences and working papers.
-Follow with responsible staff on the maintenance of the telephone network and setting, photocopiers and other office maintenance.
-Prepare and submit staff & partner contact lists, such listed should be updated frequently.
-Arrange the office travel & transportation including the office leased vehicles and contracted taxi offices. Control the use of project vehicles and ensure the integrity of vehicles' logs.
-Supervise the office cleaner and drivers for LTD and SIP
-Control the reception area and make sure that telephones are answered and transferred to the appropriate staff member.
-Assure that clients and visitors are met and greeted appropriately.
-Make sure that all office supplies (stationery, groceries, cleaning, subscriptions …etc) and services are procured and available on time and get the related invoices on monthly basis.
-Any other duties as assigned.

Minimum Qualifications and Required Skills
-Bachelor’s degree preferably in business administration or any relevant field;
-At least one year of work experience preferably in administration field;
-Familiarity with Donors regulations; USAID project work preferred.
-Fluency in English and Arabic.
-Excellent knowledge of software applications: Word, Excel, PowerPoint, Internet, and e-mail.

NOTE:
These position descriptions are not intended to be all-inclusive, and the incumbents will
perform other reasonable business-related duties as assigned by immediate supervisors and other managers when necessary. AMIDEAST reserves the right to amend duties and responsibilities as needed to ensure effective and efficient project implementation.
Interested candidates should send a cover letter indicating the specific position and resume to
 

[email protected]

Only individuals selected for further consideration will be contacted. The closing date for applications is 5:00pm, April 9,2013
 

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