Administrative Assistant

Private Sector Development Cluster Project-PSDCP

The Federation of Palestinian Chambers of Commerce, Industry and Agriculture (FPCCIA) in partnership with the Palestinian Ministry of National Economy (MoNE), have received financing from the French Development Agency (AFD) to implement the Private Sector Development Cluster Project “PSDCP” in West Bank and Gaza (2012-2016). Project operational unit will be established within the FPCCIA in Ramallah.

The objective of the PSDCP is to strengthen the competitiveness of the local companies, and especially MSMEs, in order to increase their local market share and/or explore new markets for export through (1) support to the structuration of productive sectors/sub-sectors with high potential by the creation of linkages between the stakeholders of a same value chain on a defined territory through the cluster approach and (2) improvement of public-private dialogue.

Within this project, FPCCIA seeks to hire qualified individuals to fill the positions of:

  Administrative Assistant

Job summary:

The Administrative Assistant is responsible for controlling the reception desk, serve as the gate keeper and providing administrative support to the operational unit staff or any specific tasks as assigned by the Team Leader.

Key Tasks and Responsibilities:
-Receive and distribute Faxes, Mail & courier correspondence.
-Answer all incoming calls when needed, and take accurate messages.
-Manage daily schedule and liaises with all staff to coordinate visits and meetings.
-Arrange and confirm appointments.
-Organize internal and external events.
-Assist in preparing meeting rooms and workshops for meetings and activities.
-Keep a register of all office supplies and release of order supplies.
-Make the necessary Travel and Accommodation booking and arrangements for travelers and maintaining a diary system for all staff.
-Prepare letters and documents, and archiving all documents in related files.
-Operates and organize office equipment such as copiers, Faxes, printers. ..etc
-Other duties, as assigned by the Team Leader.

Key Qualifications:
-Administration background or any related field.
-Minimum of 2 years of relevant experience.
-Excellent oral and written communication skills in English and Arabic.
-Willingness to improve skills and knowledge.
-Professional attitude and ability to work in a team.
-Proficiency with MS Office Suite.

Application:

 Candidates who have the above requirements are encouraged to submit their CVs along with cover letter explaining their suitability for the position and three references no later than 13th of June, 2013 to
 

[email protected]

Please state the job title in the email subject.

Only short listed candidates will be contacted. All applications will be handled in strict confidence.


 

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