Administrative Assistant

Working efficiently, effectively and in a spirit of partnership, we support people and societies in developing, transition and industrialized countries in shaping their own futures and improving living conditions. This is what the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) is all about. As a federally owned enterprise, we support the German Government in achieving its objectives in the field of international cooperation for sustainable development. We are also engaged in international education work around the globe.

The GIZ “Strengthening the Civil Society Programme” is seeking to fill a position of Administrative Assistant to assist the administrative officer in Ramallah

Administrative Assistant (Full-time)

Responsibilities and tasks include but are not limited to:
-Assist the Administrative Officer in daily management of program admin and finance issues
-Assist in reviewing and processing advance payments submitted by program local partners
-Assist in reviewing list of expenditures submitted by program partners, and ensure all supporting
documentation is in compliance with GIZ financial reporting standards, guidelines and LS Handbook
-Assist in ensuring that the work environment in the program office is in compliance with GIZ internal control policies and procedures,
-Assist in ensuring that all advance payments issued to partners are properly accounted for, and spent according to contract
-Invite offers, organize purchase orders and follow-up service contracts
-Review and prepare cash payments and follow up with suppliers and staff
-Provide clerical assistant to the program including photocopying and scanning of documents, organising and compiling of information materials, and Labels files as needed
-Prepares and organises information materials for the line manager, and assist in preparing financial reports for partners and program when required
-Maintain communications and good relations with colleagues and programme partners;
-Coordinating appointments, setting up meetings, organizing workshops
-Assist in communication matters and facilitate information exchange with partners;
-Assist in any other related task.

Required qualifications:
-University degree in accounting, finance, administration or any related field of study
-2-3 years’ experience in similar position
-Fluent in English and Arabic. German is a plus.
-Prior experience working with partner organization and in partnership environment preferred
-Strong computer skills, particularly in MS Office application (e.g. word, excel, PowerPoint)
-Excellent communication and interpersonal skills
-Good working knowledge of ITC technologies (related software, phone, fax, email, the internet)
-Excellent computer and communication skills.
-Ability to work under stressful conditions, self-initiator, flexible and able to work with people of different backgrounds, service oriented, friendly personality, well organised and motivated.
-Willingness to upskill as required by the tasks to be performed

Assignment: Starting 01.01.2015. 12 months contract.
GIZ is an equal opportunity employer, and offers an attractive and challenging working environment with opportunities for skill enhancement.

Please make sure you include the following reference in the email subject “Administrative Assistant”.
We are looking forward to your application by email comprising your CV and cover letter until 01 December 2014 midnight to the following address: [email protected]

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