Administrative Assistant

الوصف الوظيفي

Job Opportunity

Medical Family pharmaceutical company, located in Jifna, Ramallah, is seeking to recruit a full time Administrative Assistant
Responsibilities

-Carrying administrative duties such as filing, typing, copying, binding, scanning etc.
-Organizing travel arrangements for senior managers.
-Writing letters and emails on behalf of other office staff.
-Booking conference calls, rooms, taxis, couriers, hotels etc.
-Processing expenses sheets and invoices.
-Responsible for Petty cash
-Monitoring stationary levels and ordering office supplies.
-Maintaining computer and manual filing systems.
-Handling sensitive information in a confidential manner.
-Taking accurate minutes of meetings.
-Coordinating office procedures.
-Relying to email, telephone or face to face enquiries.
-Develop and update administrative systems to make them more efficient.
-Resolve administrative problems.
-Answering telephone calls and passing them on.
-Managing staff appointments.
-Responsible for Inventory Control
-Coordinating repairs to office equipment and communication system.
-Greeting and assisting visitors to the office.
-Photocopying and printing out documents on behalf of other colleagues.

Liaison between administrative, technical and management staff
Experience/ Key skills required

-2-3 years experience in an administrative support role
-Knowledge of office administration procedures.
-Managing multiple and changing priorities at once.
-Good computer skills including Word, Excel, MS Outlook, PowerPoint.
-Good typing skills.
-Managing administrative processes.
-Excellent command of English and Arabic languages (spoken & written)
-Attention to detail and high level of accuracy.