Administrative Assistant

الوصف الوظيفي

We're Hiring! Souktel has the following position open now:

Position Title: Administrative Assistant

About Us: Souktel, Palestine’s first mobile phone job and aid information network, is a leading IT venture based in Ramallah and North America. Souktel’s mission is to help people across the Middle East improve their lives through mobile phone-based information services. Proudly Palestinian, our work has earned us praise from Al Jazeera TV, MBC TV, and Arabian Business Magazine, and has helped us win accolades at the World Economic Forum and the Silicon Valley Tech Awards.

Your Job: The Administrative Assistant will be responsible for assisting with daily office management tasks, and helping ensure the efficient operation of Souktel’s Ramallah office. This position is full-time and is based in Ramallah.

Your Responsibilities:

- Maintain the organization’s general filing system for HR and invoice documents.
- Assist in the planning and preparation of meetings and conferences; manage office facility usage schedules.
- Coordinate training courses in locations across the West Bank.
- Prepare letters, reports and other documents in both Arabic and English.
- Take minutes and notes during staff meeting and events.
- Oversee office supply procurement and inventory management.
- Carry out daily inventory purchases and make supplier payments at various locations in the Ramallah area.
- Provide logistical assistance to project managers on project delivery.
- Manage incoming phone inquiries; greet and assist visitors to the organization’s office.

Required Qualifications:

- Bachelor’s degree in Business Administration, Marketing, Media or a related field.
- At least one year of work experience at a US/EU/UN/NGO project implementer, or at an IT company.
- Strong face-to-face client service skills.
- Good written and spoken English: Must be able to interact with English-speaking clients and visitors by phone/email.
- Able to work daily (Sun – Thurs) in Ramallah.
- Able to work independently without direct supervision.