Administrative Assistant

الوصف الوظيفي

Administrative Assistant of Food security, Livelihoods, and Development Department.

Caritas Jerusalem (CJ) is a humanitarian and development organization that represents the socio-pastoral services of the Catholic Church in the Holy Land. It was founded in 1967 in the aftermath of the Six Day War, Caritas Jerusalem beneficiaries' number over 30,000 individuals from all religious backgrounds in the Occupied Palestinian Territories. Caritas Jerusalem is a member of Caritas Internationals, a confederation of 165 Caritas organizations operating in more than 200 countries. For further information about Caritas Jerusalem, please visit: www.caritasjr.org

Caritas Jerusalem is seeking highly qualified candidates for the following position:
Position Title: Administrative Assistant of Food security, Livelihoods, and Development Department.
Contract Period: 12 months contract, with possibility of extension(s)
Location: Jerusalem & Ramallah
Starting date: No later than 1st January 2017.

Administrative assistant role:
The Food Security, Livelihoods and Development “FSL&D” administrative assistant will be responsible for coordinating, consolidating, and ensuring smooth implementation of “FSL&D” activities, as well as ensuring adherence to Caritas Jerusalem and donor guidelines and standards. The administrative assistant reports to the FSL&D head of department.
Responsibilities:

-Assists in coordinating all phases “initiation, planning, execution, monitoring and evaluation, and closure” of FSL&D projects. This includes data collection and analysis needed to design projects.
-Conducts field visits, attends meetings and project activities and follow up projects activities on regular basis.
-Participates in drafting projects documents such as official communications letters, Term of References, project proposals, RFP’s, tenders, budgets, cash flows and schedules.
-Writes and submits the required reports related to the implemented projects
-Attends department meetings and writes the minutes of meetings.
-Participates in the organizations main activities including strategic planning process and department operational planning.

Required education and competencies:

Candidates must possess the following:

-Bachelor degree in Business Administration or Bachelor degree in English language with a Minor in Business Administration.
-Minimum of one and maximum of three years of similar experience in NGO’s.
-Proven ability to work effectively both independently and in a team based environment.
-Excellent skills in Microsoft package.
-Good communication skills including verbal, written and presentation.
-Excellent Arabic and English skills speaking, reading and writing.
-Demonstrates good time management skills.

Other requirements:

-Candidates must have a valid Driving license.
-Preference will be given to Jerusalem ID holder.
-Candidates will invest good portion of their time travelling to Jerusalem and West Bank cities as CJ has offices in both Jerusalem and Ramallah.

Please note that candidates with the minimum and maximum ( 1- 3) years of experience and meet the other above mentioned requirements will be short listed and invited to a job interview.