Administrative Assistant

الوصف الوظيفي

Caritas Jerusalem (CJ) is a humanitarian and development organization that represents the socio-pastoral services of the Catholic Church in the Holy Land. It was founded in 1967 in the aftermath of the Six Day War, Caritas Jerusalem beneficiaries' number over 30,000 individuals from all religious backgrounds in the Occupied Palestinian Territories. Caritas Jerusalem is a member of Caritas Internationals, a confederation of 165 Caritas organizations operating in more than 200 countries. For further information about Caritas Jerusalem, please visit: www.caritasjr.org

Caritas Jerusalem is seeking highly qualified candidates for the following position:

Position Title: Administrative Assistant
Position Type:Part time
Contract Period: 12 months contract, with possibility of extension(s)
Location: Jerusalem

Main Job Tasks and Responsibilities:

-   Answer, screen and transfer incoming phone calls
-   Welcoming and direct visitors.
-   General clerical duties including photocopying, fax and mailing
-   Maintain electronic and hard copy filing system
-   Retrieve documents from filing system
-   Resolve administrative problems and inquiries
-   Prepare written responses to different parties.
-   Prepare and modify documents including correspondence, reports, drafts, memos and emails
-   Schedule and coordinate meetings, appointments for General Director.
-   Prepare agendas for meetings and prepare schedules
-   Record, compile, transcribe and distribute minutes of meetings
-   Coordinate travel arrangements for visitors and staff.
-   Open, sort and distribute incoming correspondence
-   Maintain office supply inventories
-   Coordinate maintenance of office equipment
-   Any other duties assigned by the General Director.

Education and Experience:

-   Bachelor degree in business administration or any related degree.
-   Computer skills and knowledge of relevant software
-   Knowledge of operation of standard office equipment.
-   Knowledge of clerical and administrative procedures and systems such as filing and record keeping
-   knowledge of principles and practices of basic office management

Key Competencies

-   Communication skills - written and verbal
-   Planning and organizing
-   Prioritizing
-   Problem assessment and problem solving
-   Information gathering and information monitoring
-   Attention to detail and accuracy
-   Flexibility
-   Adaptability
-   Teamwork

Please note that candidates with the minimum and maximum ( 1- 2) years of experience and meet the other above mentioned requirements will be short listed and invited to a job interview.

How to Apply:

Interested candidates with relevant education and experience are requested to send their cover letter and CVs by email to