Administrative Assistant

الوصف الوظيفي

A leading trading import and distribution company based in Ramallah. is seeking a highly-qualified Administrative Assistant to perform the below activities:

Duties and Responsibilities:

-    Answer telephones and direct the caller to appropriate associate; transfer caller to voice mailbox when associate is unavailable; takes and retrieves messages
-    Provide callers with information such as company address, directions to company, fax numbers, company website and other related information
-    Greets and directs visitors to the company; manages reception area to maintain a professional image
-    Receive, sort and forward incoming mail
-    Coordinates the pick-up and delivery of all mail services (FedEx, UPS, etc.)
-    Serve as point person for organizing all large mailings
-    Assist in the ordering, receiving, stocking and distribution of office supplies
-    Coordinate the repairs and maintenance of office equipment, including copier, fax machines, computers, printers, etc.
-    Manage conference room reservations and organize all aspects for meetings
-    Type correspondence and reports; edit and update various spreadsheets
-    Maintain confidential records and files

Requirements:

-    Bachelor degree in business administration or any related degree
-    management and multitasking skills
-    Working knowledge of mail processes such as postage machine, FedEx, UPS
-    Computer literacy; Proficiency in Microsoft Word, Excel, Outlook, data entry
-    Ability to enter data efficiently, timely and correctly in order to meet deadlines
-    Good planning and organizational skills
-    Well-developed verbal, listening, and written communications skills
-    Ability to work independently or as a team player
-    Attention to detail and a high level of accuracy and confidentiality
-    Ability to maintain a professional appearance and manner
-    Ability to work in a busy office with constant interruptions
-    2-3 years previous experience in an office environment

Interested candidates are kindly requested to send their CVs to the following address: