Administrative Assistant

 

The German Technical Cooperation (GTZ) is an international cooperation enterprise for sustainable
development with worldwide operations. GTZ promotes complex reforms and change processes. Its corporate objective is to improve people’s living conditions on a sustainable basis.
In the context of German-Palestinian Technical Cooperation, GTZ has been commissioned by the
German Government (Federal Foreign Office) to implement the project

 

To support the Project Team at the Ministry of Interior (and the German House for Development Cooperation) in Al-Bireh, we are looking for an
 

Responsibilities and tasks include but are not limited to:

-Provide administrative / secretarial support for the project, such as answering the phone, sending
faxes, assisting staff and visitors;
-Translate Arabic/English documents;
-Prepare as required e.g. agendas and minutes of meetings;
-Assist in procuring/contracting goods and services for the project and be responsible for all petty cash payments according to GTZ rules and regulations;
-Assist in processing administrative receipts and vouchers for accounting and tax purposes;
-Prepare travel expense calculations;
-Prepare and maintain inventory lists;
-Be in charge of all logistical and administrative arrangements related to workshops, meetings,
short-term missions etc.;
-Schedule and coordinate meetings, appointments etc. for the Project Advisor & Team Leader;
-Organize and maintain the office, office equipment and vehicles;
-Establish, maintain, and update files, databases, records, and/or other soft and hard documentation for the project;
-Conduct any other tasks as agreed upon.

Required qualifications:

-College or University degree (BA in Business Administration, Accounting or similar)
-Minimum of three years of relevant occupational experience
-Fluent in Arabic, excellent command of English (German skills are an advantage)
-Excellent computer skills
-Flexibility, organizational and coordination skills
-Ability to communicate effectively, both orally and in writing
-Ability and willingness to work as part of a team

Assignment: Starting January 2010.

GTZ is an equal opportunity employer, and offers an attractive and challenging working environment
with opportunities for skill enhancement.
Please send your CV along with a cover letter by e-mail to [email protected] not later than 27th
December 2009