Administrative Assistant

الوصف الوظيفي

Ministry of Health

Project Management Unit (PMU)

Request for Expressions of Interest

Consulting Services – Individual Consultant

Assignment Title: Administrative Assistant

The Palestine Liberation Organization for the benefit of the Palestinian Authority has received grants from the International Development Association toward the cost of the following projects: (i) Health System Resiliency Strengthening Project; (ii) Improving Early Childhood Development Project; and (iii) COVID-19 Emergency Response Project, and it intends to apply part of the proceeds to payments for consulting services to be procured under these projects.

The consulting services (“the Services”) include the selection of a qualified Administrative Assistant, to be responsible for the provision of day -to- day administrative support within the PMU.

Main Tasks, Responsibilities & Scope of Work:

The Consultant will be working on the below activities, in addition to any other tasks requested by the client related to this assignment: -

Provide administrative and management support to the PMU team and all external experts mobilized in their daily tasks. This includes but not limited to: organization of meetings of the PMU, drafting minutes of meetings of the PMU, and any workshop, seminar or conference, filing, editing, and formatting computer documents, central record keeping, data input and PMU activities follow-up .
Set-up and maintain an organized filing system and establish document control procedures for PMU project in cooperation with the designed MOH official
Ensure prompt compiling, copying and distribution of all PMU reports, minutes of meetings, workshops, and conferences.
Set-up and maintain an organized database of all project related documents.
Liaise with the PMU team and counterparts to facilitate work requirements.
Draft and prepare reports reflecting a high standard of English and proficiency in Word and Excel computer applications.
Assist in the translation of documents from English to Arabic.
Prepare any Power-point presentation related to the project work.
Assist in monitoring of schedules and timetables, including plan updates in cooperation with the PMU team
Maintain and update the PMU`s projects reporting schemes and matrices.
Draft, edit and distribute minutes of meetings when requested in Arabic or/and English.
Coordinate internal PMU meetings and the project Management meetings.
Participate with any missions, provide direct translation, in English to Arabic and Vis versa, and prepare meeting minutes.
Provide administrative assistance to the PMU staff, and to the consultants.

متطلبات الوظيفة

The Ministry of Health/Project Management Unit invites eligible qualified individuals to provide information indicating their: qualifications, experience and appropriate skills to perform the services. The main qualifications of the consultant are as follows

A Bachelor Degree in Business , Public Administration, English, or any related field
Experience: 3 to 5 years of relevant experience.
Strong organizational and administrative skills.
Experience in using relevant computer programs including (MS Word, Excel, outlook, PowerPoint, etc.).
Strong Communication skills in both Arabic and English (Written and oral).
Knowledge of spreadsheet and database packages, experience in handling of web based management system.
Strong management coordination abilities in interacting with the stakeholders and the Management teams within the Ministry.
The ability to work under pressure within teamwork arrangements.

Time Frame and Contract

The duration of the assignment is one year on full-time basis, extendable on a yearly basis to the full length of the projects (3 years), subject to satisfactory performance.

An individual Consultant shall be selected for the above-mentioned post in accordance with the WB’s Procurement Regulations for IPF Borrowers, dated November 2020.

تفاصيل الوظيفة

المسمى الوظيفي Administrative Assistant

آخر موعد للتقديم 18 - Nov - 2021

المكان رام الله والبيرة

نوع الوظيفة دوام كامل

المستوى المهني متوسط الخبرة

الراتب N/A

الدرجة العلمية البكالوريوس

الخبرة 3 سنوات

التصنيف الإدارة والأعمال

آلية التقديم

Interested candidates are requested to send their CVs and a cover letter to the Ministry of Health/Project Management Unit, at the following email address: [email protected]

The closing date for applying is COB of November 18, 2021. Please clearly indicate the position which you are applying in the subject line of your email.