Administrative Assistant

Notre Dame International (NDI) exists to advance the University through international education, research, and engagement. It is at the center of cultivating and administering the broad range of Notre Dame programs, partnerships, and objectives that bring Notre Dame to the world, and the world to Notre Dame. NDI oversees 12 Global Gateways and Centers around the world, including in Jerusalem. The Jerusalem Global Gateway is housed and is part of the University of Notre Dame at Tantur (UNDT) which is the unifying platform for all the efforts of the University in Jerusalem

UNDT aspires to be an entrepreneurial, diverse and influential academic platform that leaves a positive and lasting impact on the region through a menu of programs and initiatives that also offer opportunities for Notre Dame students, faculty, and visitors to explore and learn in Jerusalem and beyond

For more information, please visit our webpage www.jerusalem.nd.edu

Job summary 

The University is looking for a highly organized Administrative Assistant to provide office management support to the team in Jerusalem

The Administrative Assistant should be an excellent communicator with high attention to detail who enjoys working in a multicultural setting, interacting with international faculty, staff, students, and guests in a hospitable and welcoming manner

جميع الحقوق محفوظة لموقع جوبس.

Key responsibilities

Under the direction and in concert with the Project Manager, the Administrative Assistant is responsible for the following key areas and administrative duties

Providing administrative support to ensure efficient operation of the office such as drafting and sending correspondence, organizing digital and hard-copy file storage, scheduling of meetings and supporting students, faculty and staff

Carrying out administrative duties such as filing, typing, copying, binding, scanning etc

Reception duties: Serving as the primary greeter for visitors to the administration team, directing them to the appropriate location or person on campus and making sure the venue is well prepared

Providing administrative support to the Project Manager. This would include

Preparing communication letters

Maintaining, updating, and creating databases and lists
Working with outside vendors for all supply, printing, and technology needs

Maintaining office supplies,  inventory, and books for all supported programs
Overseeing mail distribution, shipping, and receiving. Duplicating reports and documents; maintaining records and files
Coordinating and organizing events, including securing venues and classrooms, and other duties as assigned
Supporting executive functions of the administration team, including correspondence and calendar management

Requirements

Associate degree or up to 3 years of college education

A bachelor’s degree or equivalent is an asset

Minimum of 3 years’ office or clerical experience

English is a must. Arabic and/or Hebrew proficiency is an asset

Strong organizational and interpersonal skills with ability to interact and work with diverse groups of faculty, staff, students and visitors

Exceptional attention to detail

Ability to manage multiple demands simultaneously and work under multiple deadlines

Excellent ability to communicate in a professional manner

Proficiency in Microsoft suite

Self-directed, with willingness to take initiative

Experience providing administrative support to a dynamic and diverse team

Right to work in Israel required

Following the mission of University of Notre Dame, the Jerusalem Global Gateway seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer and is committed to building a culturally diverse workplace. We strongly encourage applications from female candidates and candidates from all religious and cultural backgrounds that will enhance our community

III. Application and deadline

Applicants should submit a CV and a cover letter by December 31, 2022 through the University website https://jobs.nd.edu/postings/29019

. Expected start date is February 1, 2023. Short-listed candidates will be invited to an interview process