Administrative Assistant

The German Technical Cooperation (GTZ) is an international cooperation enterprise for sustainable
development with worldwide operations. GTZ promotes complex reforms and change processes. Its corporate objective is to improve people’s living conditions on a sustainable basis.
In the context of German-Palestinian Technical Cooperation, GTZ has been commissioned by the
German Government to implement the second phase of the
 

To support the Program Team at the Water Program in Ramallah and Nablus we are looking for an

A. Responsibilities
The incumbent is responsible for
-General clerical services in Solid Waste and Water Programme office
-Assisting in the tasks of the administration officer and financial officer according to his/her specific instructions,
-Support concerning the filing of documents and brochures according to GTZ procedures
-Assist in keeping library of Water and Solid Waste Programme updated.
-Flexibility in time and work place expected.

Within this context, s/he fulfils the following tasks:
B. Tasks
Clerical Services
-Ensures the availability of necessary office supplies in Nablus office
-Executes small purchases of office equipment and material if required
-Reports damages to administration, organises and follows-up the proper maintenance and repair of office equipment

Support to Administrative and Financial Experts
-Makes photocopies and scans documents if and when required
-Compiles and organises information materials
-Labels files and files documents according to GTZ filing system
-Fills lists and tables according to the specific instructions of the administrative expert
-Assists in preparing travel expense calculations
-Assists the financial Officer if required
-Maintains record of service requests
-Supports the logistics for workshops and meetings if required

General Duties
-Messenger services such as payment of bills, delivery of documents, and picking up of documents

C. Other Duties/Additional Tasks
-Assists in and/or carries out other office activities and other tasks, as assigned
-Undertakes further job training related to his/her position and duties such as secretarial,
computer, office, and language skills, if required. Special training programs shall be identified and selected jointly with the Head of Administration.

Assignment: Starting 3. May 2010.
GTZ is an equal opportunity employer, and offers an attractive and challenging working environment
with opportunities for skill enhancement.
Please send your CV along with a cover letter by e-mail to [email protected] not later
than 21th April 2010