Administrative Assistant

Mercy Corps, an international non-governmental relief and development agency, has been present in West Bank and Gaza since the 1980s, helping Palestinians to work toward building a more peaceful and hopeful future. Mercy Corps’ programs focus on providing humanitarian assistance, improved job and economic opportunities, and community mobilization for peaceful change and inclusion of vulnerable groups. These efforts are supported with the funding from various donors, including the US and UK governments, EU programs, and private foundations.

Mercy Corps is currently seeking a highly qualified national candidate for the position of:

Main Responsibilities:
-Implement administrative and management policies and procedures and ensure adherence to Mercy Corps administrative procedures by support staff.
-Responsible for general office duties such as photocopying, answering phone calls, receiving visitors,  receiving and dispatching mail, circulating and filing general office correspondence.
-Help coordinate and liaise with support staff such as cleaners and drivers.
-Administration of rental and service contracts and related vendor files.
-Ensure timely payments of miscellaneous recurring office expenses, including communications, utilities, etc.
-Ensure proper functioning and maintenance of office equipment and facilities.
-Ensure that the office and guest houses are kept clean and presentable.
-Responsible of travel arrangements, hotel booking, requests for visas/permits.
-Purchase and distribution of office supplies and stationery.
-Maintain contact sheet/Constant Companion for MC West Bank ensuring all contact details are updated and distributed to MC staff and other MC offices.
-Assist with personnel files for all Mercy Corps West Bank and Jerusalem staff and assisting the Operations Manger in HR administration.
-Printing and issuing of ID cards for all staff.
-Assist with the procurement of goods/services as may be required by the Operations Manager.
-Provide Administrative support to all Mercy Corps staff.
-Control and track assets and prepare regular reports in coordination with Operations Manager.
-Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in West Bank/Gaza.
-Other duties as assigned.

Requirements:
-University degree;
-Experience working for an international NGO is preferred;
-Patience, enthusiasm and strong interpersonal skills;
-English verbal and written communication required; Hebrew Language is preferred
-Multi-tasking, organizational, prioritization skills are necessary;
-Attention to detail, initiative, ability to follow procedures, meet deadlines and work independently/unsupervised and cooperatively with team members is required.
-Strong computer skills.

Interested candidates are encouraged to submit their CV and a one-page cover letter highlighting relevant skills and experience by email to [email protected].
The deadline for submission is March 13th, 2011.