Administrative Assistant

United Nations Children’s Fund (UNICEF) is willing to fill the following vacant post:
Title :Administrative Assistant, Jerusalem
Level :GS4– Fixed Term Appointment, IMIS# 22143



Purpose of the Post
Under the supervision of the Administrative Officer, performs a variety of clerical duties related to the Administration of the office and travel

Key Tasks and Responsibilities of the Assignment
Supervises transport services by issuing schedule for use of vehicles, prepare reports on use of petrol mileage, driver overtime, and maintenance services. Reviews logbooks and ensures vehicles are kept in good driving conditions and equipped with necessary security and safety equipment. Prepares application for vehicle registration and insurance.
Drafts routine correspondence, memoranda and reports via oral instructions, previous correspondence or other available information sources, in accordance with standard office procedures.
Classifies and codes material relating to a number of subject matter areas, and maintains general office admin files. Assists in the general office maintenance including cleaning and repairs.
Searches for information and references from office files and records relating to a variety of topics. Selects information and records in specified format for use by others in preparing reports and correspondence;
Receives all UNICEF visitors and directs them to the relevant offices;
Promptly and politely answers telephone calls, when necessary taking accurate detailed messages, or attempting to track down the person depending on urgency or immediate nature of call; Screens office telephone bills and log incoming correspondence (mail and faxes).
Performs other duties as required.

Selection Criteria
Academic Qualifications

Completion of secondary education. Ability to operate a keyboard equipment, such as a word-processor.

Experience
Three years general clerical work, which should include a good knowledge of standard clerical practices and procedures.

Competencies
a)-Communication: Speaks fluently; expresses opinions, information and key points of an argument clearly; presents information with skill and confidence; presents information in a well-structured and logical way.
b)-Drive for Results: Sets high standards for quality of work; monitors and maintains quality of work; accepts and tackles demanding goals with enthusiasm.
d)-Working with People: Shows respect for the views and contributions of other team members; shows empathy; listens, supports and cares for others; consults others and shares information
e)-Planning & Organizing: Plans activities and projects well in advance and takes account of possible changing circumstances; manages time effectively; monitors performance against deadlines and milestones.
Learning and Researching: Rapidly learns new tasks and commits information to memory quickly; demonstrates an immediate understanding of newly presented information
g)-Following Instructions & Procedures: Doesn’t unnecessarily challenge authority; follows procedures and policies; keeps to schedules; complies with legal obligations and safety requirements of the role.

Languages
Fluency in English and Arabic (spoken and written). Knowledge of other languages is an asset.
Computer
Very good working knowledge and use of computer applications, specifically office applications (Power Point, Excel and Word) and internet tools. Use of database and statistical software an asset.

UNICEF’s salary and benefits is based on the United Nations Common System for national staff.
If you have experience in working in a similar capacity and want to make an active and lasting contribution to build a better world for children and match the profile outlined, send a detailed curriculum vitae in English AND a duly completed United Nations Personal History form (P11 Form).

Deadline for Receipt of Applications: 27 April 2011

Applications should be submitted by either mail and marked confidential or e-mail through UNICEF oPt vacancy generic account and should be addressed to the following and please quote vacancy notice number/ IMIS# and post title
Chief of Operations,
UNICEF oPt,
P.O.Box 25141, Beit Hanina, Jerusalem
Or
Email: [email protected]

Applications, which do not meet the specified minimum requirements or those that will be received after the closing date will not be considered.
Applications from female candidates are especially welcome.