Administrative Assistant Intern

الوصف الوظيفي

The International Youth Foundation (IYF) invests in the extraordinary potential of young people. Founded in 1990, IYF builds and maintains a worldwide community of businesses, governments, and civil society organizations committed to empowering youth to be healthy, productive, and engaged citizens. IYF programs are catalysts for change that help young people obtain a quality education, gain employability skills, make healthy choices, and improve their communities. To learn more visit www.iyfnet.org

Administrative Assistant Intern

Duration of Internship:Three months
Starting date: As soon as possible
Working Hours: Sunday - Thursday; 8:30AM - 5:00PM

-Handle all in-coming telephone calls, distribute mail and route to appropriate staff for action, information or follow up.
-Schedule and coordinate meetings, special events and workshops for staff, project related visitors, teachers and partners, as needed.
-Serve as a contact person with vendors and suppliers.
-In coordination with the Grant, Finance and Administration Manager, handle all stock of office supplies for and assist in ordering new supplies and other office needs.
-Coordinate office space and equipment maintenance and repairs as needed.
-Provide ongoing operational and logistical support including secretarial support to the West Bank office and Youth Entrepreneurship Development (YED) program.
-Update and maintain a filing system for YED project reports, briefs, brochures and other project related documents for quick reference and easy accessibility.
-Maintain contact databases and office calendars.
-Coordinate petty cash payments.
-Coordinate travel itineraries, airfare ticketing, hotel reservations and other travel logistics for staff, visitors and consultants.
-Other duties as assigned by the Grants, Finance & Administration Manager.

Skills:

-Motivated; creative and innovative thinking
-Bachelor’s Degree in administration or a related field.
-Excellent written and oral communication skills
-Fluent in English and Arabic
-Proven accuracy, consistency and attention to detail

Interested applicants should submit their CVs and a cover letter no later than April 30, 2015 to email :