Administrative Clerk

 

Organization: UN Women
Type of Contract: SSA
Number of vacant posts: 1
Starting date: 1 August, 2012
Contract duration: 3 months (with possibility of extension)
Duty station: Jerusalem

Main Duties and Responsibilities:

Under the overall supervision of UN Women oPt Head of Office and the direct supervision of the Women Human Rights Unit (WHRU) Project Manager, UN Women wishes to bring on board an Administrative Clerk, who will undertake the following duties and responsibilities related to projects and activities under the Unit:
-Provide administrative and logistical support and back up to the WHRU, including but not limited to organized workshops, meetings, events etc, both internal and external;
-Provide support to proper supply of the WHRU and assets management. Upon approval of the WHRU Manager, organize procurement of office equipment and supplies, maintain an inventory thereof;
-Arrange appointments and meetings, maintain the Unit team agenda;
-Assist the WHRU in preparing relevant documentation for contracting and payments;
-Maintain regular track of contracts and payments;
-Liaise and follow up with projects partners and consultants for any matter related to contractual issues;
-Support the Finance and Operations Associate in arranging for WHRU staff official travel: flight and hotel reservations, prepare travel authorization forms, mission documents and travel claim forms;
-As required, type, compile data, draft, proofread, edit and translate routine and official correspondence, presentations, various documents and reports, some of which are confidential;
-Assist the WHRU in drafting Unit meetings minutes. Ensure follow up to the Unit meetings action points;
-Assist the WHRU with public inquiries, requests for information as necessary and refer inquiries to appropriate personnel for handling;
-Support the Finance and Operations Associate in handling requests for visa and any other protocol issues such as identity cards, customs clearance and other personnelrelated documents in accordance with the requirements of the United Nations system;
-Maintain the WHRU filing system and list of contact lists;
-Track WHRU projects budgets and maintain alerted Unit Manager about budget expenditures;
-Perform other related administrative duties, as required: liaise with service providers and suppliers, including monitoring contracts and quality of services and products provided; prepare VAT exemption certificates, ensuring compliance with VAT exemption procedures and other relevant requirements (legal, financial etc.); courier services, travel programme; identification of office technology needs and maintenance of equipment, software and systems; assist on actions related to the Office’s human resource activities, e.g., recruitment issues, leave monitoring , complete home leave and UNLP renewal forms, training , etc. while ensuring coordination with appropriate
units at HQ and consistency in the application of regulations and procedures;
-Prepare correspondence in English and Arabic, as requested;
-Prepare translations from English to Arabic and vice-versa, as requested;
-Follow-up on impending / pending actions;
-Perform other duties as assigned.


Qualifications and Experience
-High school degree. Secretarial and/or administrative training desirable
-Excellent command of written and spoken English and Arabic
-Proven computing skills (word processing, spreadsheets, database, internet applications)
-1 to 2 years of relevant professional experience
-Very good organizational skills

Corporate Competencies
-Demonstrates integrity by modelling the UN’s values and ethical standards
-Promotes the vision and mission of UN WOMEN
-Treats all people fairly without favouritism.

Other skills
The incumbent needs to be:
-Flexible to deal with a wide spectrum of tasks the job entails
-Able to exercise sound judgment and discretion
-Reliable and well-organized
-Good communicator
-Able to work in an international environment
-Able to work under pressure and to timely deliver

How to apply:
Interested candidates must submit online  : Apply Online 

Only shortlisted candidates will be contacted for written test and interview.
This SSA modality is governed by UN WOMEN General Terms and Conditions.