Administrative Clerk

UNOPS mission is to expand the capacity of the UN system and its partners to implement peace building, humanitarian and de- velopment operations that matter for people in need. Working in some of the world’s most challenging environments, UNOPS vi- sion is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effective- ness. By assisting UN organizations, international financial in- stitutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground. UNOPS employs around 3,500 personnel annually and on behalf of its partners creates thousands more work opportunities in local communities. With its headquarters in Copenhagen, Denmark, a network of five regional offices and a further 20 operations and project centers, UNOPS oversees activities in more than 80 coun- tries. UNOPS is committed to achieving a truly diverse work- force. In an effort to promote organizational excellence, UNOPS seeks highly qualified individuals for the following position:

Position title Administrative Clerk
Department/office AEMO, JMOC, Jerusalem
Duty station Multiple
Contract type Local ICA Support
Contract level LICA-3
Duration Twelve Months
Application period 24-Apr-2015 to 03-May-2015

Background Information - UNOPS

UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
 
Within these three core areas of expertise, UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel. UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity.
 
Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices in development, humanitarian and peacebuilding contexts, always satisfying or surpassing partner expectations.
 
We employ more than 6,000 personnel and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of offices, we oversee activities in more than 80 countries.
 
Functional Responsibilities

The successful incumbent will be part of the Programme Management Office and as such will work under overall supervision of the Programme Office advisor.

Functional Responsibilities
Prepare and distribute minutes of meeting;
Establish proper filling system for project documents, and make sure all the documents are kept in files.
Responsible for all logistics arrangements for the workshops
Drafting letters and correspondences to stakeholders
Distribute and communicate messages between the PMO and technical committees.
Assist in typing documents
Filing and maintenance of project file structures
Assist in photocopying, scanning, and distributing documents
Support the PMO team in preparing for workshops and meetings
Typing project documents
Perform any other duties as required by the supervisor


Monitoring and Progress Controls
To ensure smooth running of the project .Works with minimal amount of supervision.
Independently provides accurate results in the areas of work including administrative functions.

Competencies
Reliable and able to work under pressure;
Good team player;
Capable of working in a multi-national/cultural environment;
Excellent communications skills;
Strong organizing ability
Flexibility;
Attention to details
Ability to work independently / under minimum supervision
Proactive

Education/Experience/Language requirements

Education:
Secondary Education. A Bachelor Degree preferably in Business Administration or other related field will be an advantage.

Experience:

Minimum of 3 years of professional experience in administration and related functions.
Computer literate and familiar with Office applications (in particular, Word and Excel)
Previous experience in project administration, an asset;
Work collaboratively with colleagues to achieve project goals
Supportive and service oriented personality with commitment, efficiency and willingness to work in a highly motivated and fast-moving team;
Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with UNOPS rules and regulations; supports subordinates, provides oversight and takes responsibility for delegated assignments

طلب التوظيف

Language Requirements:

Excellent command of Arabic and English language (oral and written).

Contract type, level and duration

Contract type: Individual Contractor Agreement
Contract level: Local ICA Level 3
Contract duration: Twelve months, the initial contract will be issued for three months
Duty Station: Ramallah, with regular travel to Jerusalem

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