Administrative Coordinator

The A.M. Qattan Foundation is seeking to recruit a highly motivated individual for the position of Administrative Coordinator to work in its offices in Ramallah. Following is the detailed job description for this position:

Position Type: Full time
Programme: Culture & Arts Programme (CAP)
Line of Responsibilities: Director of Culture & Arts Programme

Job Objectives:
To efficiently coordinate administrative aspects of the Culture and Arts Programme (CAP) in
close coordination with the programme’s director and relevant CAP and AMQF staff members,
using a participatory approach with the program team to achieve the desired results and
greatest impact of the program.
To ensure the accomplishment of the job tasks and responsibilities in the best possible
performance, there is a great need to build knowledge of the Foundation’s vision, mission,
values, objectives and procedures, and of the CAP objectives, work scope and methodology and
fields, including but not limited to, Arts and Literature Unit, Audio-visual Unit and any new
projects within CAP scope of work.

Detailed Tasks & Responsibilities:
-Follow-up with the CAP staff to ensure timely and complete gathering of all necessary information and materials for the programme’s narrative reports.
-Compile and draft all narrative reports needed for CAP both in English and Arabic in close coordination with the relevant CAP staff.
-Coordinate the process of preparing all CAP communications materials including publications, advertising, publicity, newsletters, and media materials in close coordination with CAP Director, the Director of Communications and Resource Development, and other relevant staff members and third parties as applicable.
-Contribute to the development of CAP projects proposals in close coordination with CAP director, and the Director of Communications and Resource Development, and the relevant members of staff, and any third parties.
-Coordinate the process of developing of the annual work plans and budget for CAP.
-Maintain the Narrating Gaza website in close coordination with the editorial committee and the CAP director, and relevant staff members of the AMQF.
-Coordinate and follow up of procurement-related activities for the CAP in collaboration with the relevant staff.
-Receive and process all applications submitted to the Guest House, and ensure timely taking and conveying of decision made to all relevant partners, and prepare all necessary information for the Foundation’s records and website.
-Assist in preparing the CAP agreements and letters through close interaction with the programme relevant staff.
-Provide logistical and administrative support in events organized by CAP.
-Make sure that all CAP data bases are updated and classified in an easily accessible, form both electronically and where needed in hard copies.
-Make sure that all work related records and materials are archived and filed in an easily accessible, safe and well classified form both electronically and where needed in hard copies.
-Any other tasks that might be requested by the CAP director within the program’s domain of work.

Skills/Qualifications:
1-University degree in cultural management, business administration, or a related field in human sciences.
2-At least 5 years of work experience in cultural administration or relevant field.
3-Excellent Arabic and English language skills both spoken and written.
4-Proven record in report writing in Arabic and English.
5-Excellent knowledge and command of computer Microsoft office programs.
6-Interest and knowledge of the arts and culture scene in Palestine, and the region at large.
7-High communications skills and good networking abilities and working within a team.
8-Excellent time management skills with attention to details.

Interested individuals should submit their CVs coupled with a cover letter to:

by Wednesday 02/5/2012.