Administrative Coordinator

الوصف الوظيفي

A major address within the performing arts sector has been the Palestinian Performing Arts Network (PPAN). Eleven of the most important performing arts organizations in Palestine have realized the importance of cementing a network that represents an address to their unity, collectiveness, and shared missions and values.

PPAN is seeking to recruit a highly motivated individual for the position of Administrative Coordinator to work in its office in El-Bireh.

Job Title: Administrative Coordinator
Job Type: Full time

Responsibilities & Duties:

-Coordinate all logistics and communication for PPAN Board of Directors, General Assembly, committee meetings, workshops, activities, etc.
-Data entry on PPAN Portal;
-Develop all letters of engagement, statements, and communication for PPAN in Arabic and English;
-Take meeting minutes during all PPAN meetings and workshops;
-Attend field visits, and document these visits through visit reports and photos;
-Organize and file all PPAN members’ records and materials;
-Conduct procurement and collect price offers based on organizational polices,
-Manage PPAN petty cash;
-Prepare all payment requests in coordination with PPAN accountant;
-Organize, review and file all PPAN membership forms;
-Follow up on external consultant service delivery;
-Manage all office supplies, data entry and receptionist duties,
-Implement PPAN communication action plan, vis-à-vis media, stakeholders and PPAN members
-Update PPAN website and social media networks;
-Translation of PPAN documents if necessary;

Requirements

Education
-University degree in Management/Development/Communication/English or any other related field.

Experience
-At least 3-5 years previous experience

Skills & abilities

-Motivated and initiative driven
-Good communication skills
-Being available in case of workload, to work under pressure and to respect deadlines
-Fluency in Arabic and English
-Excellent oral and written communication skills in Arabic, English
-Excellent computer skills
-Ability to work both independently and as part of a team
-Accuracy
-Familiar with NGO work specifically in the cultural sector

How to apply

Interested candidates should send a cover letter with a CV via email to