Administrative Coordinator

الوصف الوظيفي

Posting Title : Administrative Coordinator- For Internal & External candidates- Limited Duration Contract (LDC) |Band "E"-

Field Office Jerusalem- Grade,,E

Job Code Title : Administrative Coordinator

Department/ Office : UNRWA - Programme Relief & Social Services - West Bank

Location : FO West Bank

Posting Period : 13 September 2022-3 October 2022

Job Opening number : 22-ADM-UNRWA - Programme Relief & Soc-190396-R-FO

West Bank (R)

Staffing Exercise : N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The incumbent of the post reports directly to CIU Project Officer (PO).

Responsibilities

Assists the PO in identifying and reviewing Crisis Intervention Unit active projects namely ECHO project and other needs, assists in preparation of individual project proposals, provides periodical report to PO.
Monitors and controls financial expenditure of CIU in coordination with other stake holder PSO, PNO the Field Finance Officer and HQ Finance Department.
Collects data and information on CIU work to follow up on progress on CIU work, help support in the monitoring of CIU work. - Assists the PO as needed during donor/s visits.
Support in the reporting; and reports on the disbursement of cash and other financial contracts and Services.
Ensure that all CIU staff correctly use payment form, Vulnerability Tool and Payment Grid & Responsible to receive, review and process all cash payments within-in timely manner. - Liaise with Finance Staff (at the West Bank Field Office and Area Offices), RSSP staff, and other staff as required to ensure the smooth disbursement of cash payments. - Handles all Admin related transaction including procurements, logistics, Telecom, stationery, equipment's, furniture etc, Raise PRs, SES, POs etc. on SAP system.
Responsible to monitor budget expenditure.
Process and handles all HR related issues for all CIU team.
Help maintain log for appeal/review request cases.
Supervises the CIU hotline.
Performs such other duties as may be assigned.

متطلبات الوظيفة

Competencies

You will also need to demonstrate the following competencies: a. Excellent communication skills;

Excellent report writing skills;
Proven ability in establishing effective internal work relationships at all levels and in managing/leading a team;
Demonstrated skills in working with others and ability to handle sensitive issues;
Direct involvement with or exposure to a unionized environment;
Creativity and ability to take initiative;
Ability to work under pressure;
Good knowledge in project management cycle and results based management;
Excellent command of relevant computer applications including word-processing, spreadsheets and databases;
Demonstrated skills in financial tracking and monitoring

Education

A university degree in, Finance, Business Administration, Management or a related field

Job Specific Qualifications

Work Experience

At least three years experience in financial management is required, of which two years in projects.
Experience in providing administrative support, procurement , and human resources or otherrelated functions.
Three yrs experience in humanitarian or development organization is desired.- Experience working on cash assistance projects is desirable.
Are you West Bank ID holder? if yes, please write your Id number - Are you a Jerusalem ID holder? If yes, please write your Id number.

Languages

Excellent command of written and spoken English and Arabic

تفاصيل الوظيفة

المسمى الوظيفي Administrative Coordinator

آخر موعد للتقديم 03 - Oct - 2022

المكان القدس

نوع الوظيفة دوام كامل

المستوى المهني متوسط الخبرة

الراتب N/A

الدرجة العلمية البكالوريوس

الخبرة 3 سنوات