Administrative & Financial Assistant

الوصف الوظيفي

Vacancy Notice

Working efficiently, effectively and in a spirit of partnership, we support people and societies in developing, transition and industrialized countries in shaping their own futures and improving living conditions. This is what the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) is all about. As a federally owned enterprise, we support the German Government in achieving its objectives in the field of international cooperation for sustainable development. We are also engaged in international education work around the globe.

The “Risk Management office” supports all projects of the German state development cooperation (GIZ, KfW, PTB) and fulfils tasks to support the delivery capability and the best possible guarantee of personal security of its clientele. The RMO provide services in three fields of action: (1) information and advice, (2) fleet management and coordination of missions, and (3) crisis prevention and management.

In order to achieve our mission, we are looking for a full-time (100%) position:

“Administrative & Financial Assistant”

Tasks and Functions include but are not limited to:

Financial tasks

Supporting the Administrative and Finance Officer as requested
Financial management of cash withdrawals according to GIZ Rules and regulations.
Reconciles the cash book and cash account daily and reports any surplus or shortfall in cash.
Reimbursement of team for operational costs
Assist in inviting offers, organize purchase orders and procurement of good and services

Administration and office management

File documents in reference files and electronically in line with GIZ’s filing rules.
Update, store, and maintain documents in reference files and DMS in line with GIZ’s rules
Monitors the availability of stocks and consumables and coordinates with Logistics vendors
Checking car logs and reimbursement for expenses, and completing vehicles reports
Assist in travel arrangement and settlement of cluster staff and partners in line with P&R
Assist in the preparation for IC and following up monthly error sheets.
Assists in organizing, coordinating and documenting meetings, workshops, seminars and other activities with a focus on administrative tasks.
Ensuring all office equipment and software are up-to-date and functioning properly

General Tasks

Provides general administrative support to the program including photocopying and scanning
Organizing and compiling of information materials, and Labels files as needed
Runs errands, e.g. paying invoices, delivering and collecting documents,
Establish contact with various department personnel to assist in solving mutual problems
Supports Techincal officers and informs them on GIZ financial and administrative guidelines and ensuring compliance with them
Assists in assets acquisition and inventory update and recording
Deputize other team members in the pool as needed
Performs other duties and tasks at the requested by line manager

متطلبات الوظيفة

Required qualifications, competences and experience

BA in finance, administration, or any related field of study
1-3 years of experience in similar position
Fluent in English and Arabic. German/Hebrew is a plus.
Strong computer skills, particularly in MS Office application (e.g. word, excel, PowerPoint)
Excellent communication and interpersonal skills
Good working knowledge of ITC technologies (related software, phone, fax, email, the internet)
Ability to work under stressful conditions, self-initiator, flexible and able to work with people of different backgrounds, service oriented, friendly personality, well organised and motivated.

Assignment: Starting 1st of Feb 2022. 12 months contract with possible extension

As an equal opportunity employer, GIZ stands for inclusion and diversity and does not discriminate against applicants for employment because of their gender, disability, age, religion, or ethnic origin. GIZ offers an attractive and challenging work environment with opportunities for personal and professional development

تفاصيل الوظيفة

المسمى الوظيفي Administrative & Financial Assistant

آخر موعد للتقديم 17 - Jan - 2022

المكان رام الله والبيرة

نوع الوظيفة دوام كامل

المستوى المهني مبتدىء

الراتب N/A

الدرجة العلمية البكالوريوس

الخبرة سنة

التصنيف المحاسبة والعلوم المالية الإدارة والأعمال

آلية التقديم

A complete application must be submitted in English to the following address: [email protected], which includes the attached applicant information form, the CV and a one-page cover letter, no later than 17th Jan 2022 at latest 04:00 PM

Kindly state in the email subject “Administrative & Financial Assistant-RMO”. Any deficiency in the application will NOT be considered. Only short-listed candidates will be contacted.

Attachment GIZ applicant information form