Administrative Manager

الوصف الوظيفي

Business Alliance HR is recruiting an Administrative Manager for a leading real estate company, located in Ramallah, Palestine.

Essential Duties and Responsibilities:

Create, review, and enhance administrative and human resource systems, policies, and procedures, as well as develop appropriate strategies to optimize processes.
Collaborate closely with the direct manager to implement the company's human resource and talent strategy, particularly in terms of current and future manpower needs, recruiting, retention, and succession planning.
Support the direct manager with the preparation of annual plans, budgets, and key performance indicators.

Supervise hiring procedures and handle the recruitment and onboarding of new employees.
Assist in the performance management and evaluation processes.
Support and guide the HR team when sophisticated, specialized, and sensitive inquiries and concerns emerge.
Supervise the process of conducting an annual and ad-hoc inventory of assets.
Monitor the car use and ensure mileage logs are completed and compared with the GPS system.
Develop administrative and human resources internal and external communications and documents in English and Arabic.
Manage the preparation of contracts/agreements.
Review and supervise admin & HR contracts with external service providers and consultants.
Oversee all legal processing within the department.
Oversee special projects and monitor progress toward goals.
Develop budgets and monitor spending in collaboration with other departments.
Manage the admin staff and supervise the day-to-day operations.

Prepare, develop and implement annual procurement plans.
Approve the procurement of products and services at the best possible price/quality ratio.
Supervise the supplier management process and keep track of their data, comparisons, and evaluations.
Prepare purchase and supply orders and process procurement requests.
Prepare monthly payment requests and related documents for the finance department to process.
Prepare annual financial budgets, necessary to cover office expenses and other operational costs.
Prepare financial worksheets for each department that explain the estimated expenses for supplies, contracts, and equipment.

Ensure that the facility is safe, secure, and well-maintained and that it fulfills environmental, health, and security standards.
Manage the maintenance and repair of machines, equipment, electrical and mechanical systems, and facilities in collaboration with external parties.

Collect, organize, and keep files of the department as per the company's filing guidelines.
Prepare regular reports as requested by the line manager.

متطلبات الوظيفة

Special Requirements & Skills:

Comprehension of contracts administration, and cost planning/ budgeting.
In-depth understanding of office management procedures and legal policies.
Comprehensive knowledge of Palestinian labor laws and regulations.
Familiarity with financial and facilities management principles.
Proficient in MS Office and administrative automated systems.
Excellent organizational skills, with an ability to prioritize and delegate.
Excellent leadership and team management skills.
Analytical mind and problem-solving skills, critical thinking.
Strong verbal and written communication skills.
Excellent time management skills including multiple projects and competing deadlines.
Excellent interpersonal, negotiation, and conflict resolution skills.
Ability to act with integrity, professionalism, and confidentiality.